How to Use Mailshake: Step-by-Step Tutorial in 2025

Tired of sending emails one by one? Want to reach more people without spending hours glued to your computer?

This guide will show you how Mailshake can help!

Mailshake is a tool that lets you send tons of emails at once without having to type each email address individually.

It’s like having a super-efficient assistant who handles all your email outreach for you.

We’ll walk you through each step so you can learn how to use Mailshake to connect with people, share your message, and get excellent results.

Setting Up Your Account

Okay, let’s get your Mailshake account ready to go! It’s super easy.

First, head over to the Mailshake website and sign up. You’ll pick a plan that fits your needs.

Don’t worry; they have options for everyone, whether you’re just starting or a total pro.

Next, you’ll connect your email. This is important because Mailshake will use your email address to send messages.

They work with many email providers, such as Gmail and Outlook. Select yours from the list and follow the simple steps to use them.

Now, let’s get your settings dialed in. Click on your name in the top right corner, then choose “Settings.” Here’s where you can customize some important stuff:

• Sending: Choose how fast Mailshake sends your emails. You don’t want to overwhelm anyone!
• Tracking: Mailshake can tell when people open your emails and click links. Make sure this is turned on!
• Reply Detection: This nifty feature automatically detects when someone replies to you. Mailshake can pause your emails so you don’t accidentally send them another. Enable this to save yourself time and avoid awkwardness.
• Custom Tracking Domain: This sounds fancy, but it helps your emails avoid the spam folder. It’s like a secret code that tells email providers you’re legit. If you have one, add it here. If not, no worries!

Mailshake has even more cool settings to explore, like adding your company info and setting up follow-up reminders.

Feel free to poke around and see what you can find! By the end of 2024, you’ll be a Mailshake expert.

Creating Your First Campaign

Alright, you’ve got your account set up. Now, let’s make your first campaign!

Think of a campaign as a plan for your emails. It helps you stay organized and send messages to the right people.

To start, click “Campaigns” at the top of the page. Then click “+ New Campaign.” 

Name your campaign something meaningful, like “Welcome New Customers” or “Summer Sale.”

Now, you’ll choose how to add people to your campaign. 

You can upload a list from a spreadsheet or add people individually. Mailshake helps you keep track of everyone you’re emailing.

Next, you must decide how many emails you want to send and how often. You could send one email a week for a month or three emails over two weeks. It’s up to you!

Mailshake has some pre-made templates to help you get started.

These templates are outlines for your emails. You can use them as they are or customize them to your liking.

Don’t forget about deliverability! This means ensuring your emails reach people’s inboxes instead of going to spam.

Mailshake has tools to help with this, like the custom tracking domain we discussed earlier.

Creating your first campaign might seem tricky at first, but Mailshake offers many helpful tips and guides. If you get stuck, their support team is always happy to help!

Crafting Compelling Emails

Okay, you’ve set up your campaign and are ready to write emails. This is where you get to be creative and show your personality! Let’s jump right in.

First, you’ll want to log into your mail account and grab your SMTP settings.

SMTP stands for “Simple Mail Transfer Protocol.” It’s a set of rules that allows your mail account to send emails. 

You’ll need this information to connect your email address to Mailshake.

If you use Gmail or a Microsoft email address, Mailshake can usually find your SMTP settings automatically.

However, if you use a different provider, such as Yahoo or a custom Exchange server, you might need to enter them manually.

Don’t worry;—it’s not as complicated as it sounds! If you’re using a Microsoft account in a new tab, you’ll want to log out of it. 

Just scroll down to the “Sending” section of your Mailshake settings, and you’ll see a spot for your SMTP settings.

If you have any questions about your SMTP settings, contact your mail admin for help. They will have the correct information.

Now, let’s talk about writing your emails.

You’ve likely already got some ideas about what you want to say. But here are a few tips to make your emails shine:

• Personalize: No one likes to feel like they’re just a number. Use Mailshake’s merge feature to add people’s names to your emails. You can also personalize others, like their company name or job title. This makes your emails feel more like a real conversation.
• Keep it short and sweet. People are busy and don’t have time to read long, rambling emails. Get to the point quickly and make your message easy to understand.
• Use a clear call to action. What do you want people to do after reading your email? Do you want them to visit your website or reply to you? Please make what you want them to do clear.
• Proofread carefully: Typos and errors make your emails look unprofessional. Double-check your work before you hit send.

Mailshake has some excellent tools to help you write amazing emails.

They have templates, a built-in spell checker, and even a spam checker. Use these tools to make sure your emails look professional and get results.

And don’t forget about the Mailshake Dialer!

This lets you make phone calls right from Mailshake. It’s a great way to connect with people and build relationships.

Following these tips can help you write emails people want to read, which is the first step to getting them to take action!

Adding Your Prospects

You’re right! It’s much easier to read when it’s broken down into points. Here’s that section rewritten with bullet points:

• Make a list: Gather the email addresses of the people you want to contact. This is your list of “prospects.”
• Import your list: If your prospects are in a spreadsheet, save it as a CSV file. Mailshake can easily import this file.
• Add individually: If you don’t have a spreadsheet, no problem! Add each person’s name and email address directly into Mailshake.
• Add extra details: Include company names or job titles to make your emails more personalized.
• Remember email etiquette: Only send emails to people who have permitted you. F to focus on building a list of people who are genuinely interested in what you have.
• Connect your CRM: If you use a CRM, link it to Mailshake. This will organize your contact information and allow you to add people to your campaigns automatically.
• Review your list: Once you’ve added everyone, Mailshake will show you your list of prospects, including their email addresses and any other information you included.

Can I help you with anything else? I’m ready for the next section whenever you are!

Monitoring Your Campaign Performance

You’ve done it! You’ve created a campaign, written awesome emails, and added your prospects.

Now, it’s time to send those emails. But don’t just set it and forget it! 

Mailshake has some cool tools to help you keep track of how your campaign is doing.

Think of it as a scoreboard for your emails. You can see how many people opened your emails, clicked on your links, and replied to your messages. 

This is called “engagement.” It tells you how interested people are in what you have to say.

Mailshake shows you all of this information clearly and easily. 

You can view your overall campaign stats or determine how individual emails perform.

Here’s why this is so important:

• Know what works: If one email gets a lot of replies, you know you’re doing something right! You can use that information to make your other emails even better.
• Spot problems early: If no one opens your emails, you might need to make changes. Maybe your subject line isn’t catchy enough, or you’re wasting your emotional time.
• Show off your success: If your boss or team wants to know how your email campaign is doing, you can easily show them the results.

Mailshake also lets you track your replies in a special inbox.

This keeps all your campaign-related conversations in one place. You can even add notes about essential details to each conversation.

By monitoring your campaign performance, you can ensure your emails are hitting the mark.

And that’s how you build a strong brand and get the desired results!

Testing and Tweaking

You’re doing a great job! You’re monitoring your campaign and getting some helpful information.

Now, let’s talk about how to make your campaigns even better. It’s all about testing and tweaking.

• Try different things: Don’t be afraid to experiment with your emails. Try different subject lines, different greetings, and different ways of asking people to take action.
• A/B testing: This is a fancy saying, “compare two versions.” Mailshake lets you create two versions of an email and send them to different groups of people. Then, you can see which version gets better results.
• Check your stats: Remember those campaign stats we talked about? Use them to see what’s working and what’s not. If one email has a high open rate, figure out why. Maybe it’s the subject line, or perhaps it’s the time of day you sent it.
• Please don’t give up: Finding what works best for your audience might take some time. Keep trying new things and learning from your results.

Here are some ideas for things you can test:

• Subject lines: Try using questions, numbers, or even emojis in your subject lines.
• Email content: Experiment with different lengths, tones, and calls to action.
• Sending times: See if you get more responses when you send emails in the morning, afternoon, or evening.

Testing and tweaking is an integral part of any successful email campaign.

It helps you fine-tune your messages and get the best possible results. So don’t be afraid to get creative and try new things!

Utilizing Advanced Features

You’re becoming a Mailshake master! But there’s even more you can do.

Mailshake has some cool “advanced features.” These features can make your campaigns even more powerful and save you time.

• Automated follow-ups: Imagine you email someone, but they don’t reply. With Mailshake, you can set up automatic follow-up emails. These emails will be sent a few days later to remind the person about your message. It’s like having a personal assistant who gently nudges people for you.
• Lead catcher: This is a super helpful feature for sales prospecting. If someone replies to your email and shows interest in your offering, Mailshake can automatically add them to a special list. This list helps you keep track of your hottest leads.
• CRM integrations: Remember how we talked about connecting your CRM to Mailshake? Well, some CRMs have even deeper integrations. This means you can do even more incredible things, like automatically updating your CRM records when someone replies to your email.
• Sending calendar: This feature helps you plan your emails. You can see precisely when your emails will be sent and make changes if necessary. It’s like having a calendar just for your email campaigns.
• Team features: If you’re working with others, Mailshake lets you share your campaigns and collaborate. You can even assign tasks to different team members.

These are just a few of Mailshake’s advanced features. 

To learn more, check out this guide on their website. It provides a step-by-step walkthrough of all the cool things you can do.

You can automate your work and make your campaigns even more effective using these advanced features. 

It’s like having a whole team of email experts working for you!

Wrapping Up

Wow, you’ve learned a lot about Mailshake! You’re now ready to create your email campaigns and reach out to people in a new way. 

Remember, Mailshake can help you send emails to many people simultaneously. 

This can save you time and energy. You can track the progress of your emails and make changes as needed. 

Mailshake even has incredible features to help you automate your work.

If you’re still not sure about your SMTP settings, reach out to your mail provider.

They can help you find the correct information. And if you ever forget your password, don’t worry! You can easily reset it via email.

We think Mailshake is an incredible tool. 

It can help you connect with people, build relationships, and grow your business. So what are you waiting for? Give it a try and see what it can do for you!

Frequently Asked Questions