Trello Review: Best for Team Collaboration in 2025?

Teams need to stick together. They need to know what everyone is doing.

That’s where Trello comes in.

Trello is like a big whiteboard online where you can organize all your work.

It uses “cards” for tasks and “boards” to keep your projects neat.

But is it the best tool for teams in 2025?

In this review, we’ll look at what Trello does well, where it falls short, and whether it fits your team.

Let’s jump in!

What is Trello?

Trello is an awesome management tool that helps you create to-do lists and organize your work.

Imagine a big whiteboard with sticky notes, but online!

You can use it from planning a birthday party to running a massive company project.

Trello uses “cards” for your tasks and “boards” to keep everything organized.

You can move cards around as you make progress.

It’s suitable for task management and seeing the big picture of your workflow.

Trello has Power features that let you connect to apps like Goo and Slack.

This is called integration, making Trello even more potent for project management.

Who Created Trello?

Trello was created by a company called Fog Creek Software, founded by Joel Spolsky.

They wanted a simple way to manage projects without all the confusing features of other management software.

So, in 2011, Trello was born!

Later, a more prominent company called Atlassian bought Trello.

They added more cool features like due dates, automation, calendar view, templates, and checklists.

Atlassian also makes other tools, like Jira, popular with software developers.

Today, Trello’s vision is to help teams work better together, no matter what they’re doing.

It’s all about making teamwork more straightforward and more organized.

Top Benefits of Trello

• Trello works the way you want it to. It’s flexible! You can customize it with different backgrounds, lists, and labels, making it a custom fit for your team’s style.
• Trello’s pricing is super friendly. The free plan offers many features, and paid plans are still affordable. Are you looking for a good deal? Trello has you covered!
• Permission settings help you control who sees and changes what. This is great for keeping things organized, especially with big teams.
• No more endless email chains! Trello keeps all your project talk in one place. You’ll get notifications when someone needs your input.
• Automate those tedious, repetitive tasks. Trello can automatically date due dates and sort lists, freeing up more critical work.
• The timeline view shows your project schedule. It’s like a Gantt chart, but it’s way easier to do everything from “things to do” to “things that are done.”
• Trello isn’t just a to-do list. It’s more visual than a spreadsheet so that you can see the big picture of your workflow. Are you looking for something to boost your team’s productivity? Trello might be the answer!
• Trello is easy to learn and use. It suits your team’s needs, even if some members are not tech-savvy.

Best Features of Trello

Trello has some remarkable features that make it super helpful.

Let’s take a look at some of the best ones!

1. Project Management

Trello is excellent for managing projects, big or small.

You can make boards for each project and break them into smaller tasks.

Use lists to show what needs to be done, what’s in progress, and what’s finished.

It’s like having a giant whiteboard, but online! 

You can even assign tasks to different people and set due dates.

2. Meetings

Trello can even help you run better meetings! There’s a unique template for meeting agendas.

You can add topics, assign owners, and share notes. 

No more forgetting what you talked about!

You can also use Trello to track action items and ensure things get done after the meeting.

3. Cool Templates

Don’t want to start from scratch? Trello has tons of templates for all kinds of things.

Need to plan a vacation? There’s a template for that. Want to organize your homework?

There’s a template for that, too!

Templates give you a head start and make it easy to get organized.

4. Brainstorming

Trello is a fun way to brainstorm with your team.

Everyone can add ideas to a board and vote on their favorites.

You can even use Power-Ups to add pictures and videos to your brainstorm.

It’s way more interactive than just writing on a whiteboard.

5. Resource Hub

Need help with Trello? They have a whole resource hub with articles, videos, and tips.

You can learn to use all the features and become a Trello pro. 

There’s even a community forum where you can ask questions & get help from other Trello users.

Pricing

Trello offers different plans to fit everyone’s needs. Here’s a simple breakdown:

Plan	Price (per user/month)
Free	$0
Standard	$5 (billed annually)
Premium	$10 (billed annually)
Enterprise	$17.50 (billed annually)

Pros and Cons

It’s essential to weigh the good and the bad to make the best decision for your team.

Let’s take a closer look at Trello’s strengths and weaknesses.

Alternatives of Trello

While Trello is a great tool, it’s not the only one out there!

If you’re looking for something different, here are a few popular alternatives:

• Asana: Known for its clean design and powerful features, Asana is a solid choice for teams of all sizes. It offers more robust project management capabilities than Trello.
• Monday: This colorful and highly visual platform is excellent for customizing your workflow. It’s more complex than Trello but offers more advanced features like time tracking and reporting.
• ClickUp: If you’re looking for an all-in-one workspace, ClickUp might be for you. It combines project management, docs, chat, and more in a single platform.
• Notion is a versatile tool for note-taking, wikis, databases, and project management. It’s very flexible but can have a steeper learning curve.
• Jira: Designed for software development teams, Jira is powerful but complex. It excels at Agile project management and bug tracking.

Personal Experience with Trello

My team used Trello to plan a large conference. We had much to do, from finding speakers to organizing the schedule.

Trello helped us stay on track and work together.

Here’s how we used it:

• Project Overview: We created a Trello board for the whole conference. Each list represented a different part of the project, such as “Speakers,” “Venue,” and “Marketing.”
• Tasks and Deadlines: We used cards for each task, like “Contact potential speakers” or “Design conference website.” We assigned each card to a team member and set due dates.
• Progress Tracking: We moved the cards to a “Done” list as we finished tasks. This helped us see how much we had accomplished and what needed improvement.
• Collaboration: We used the comments section on each card to discuss ideas and ask questions, keeping all our communication in one place.
• File Sharing: We attached essential documents, such as speaker contracts and venue floor plans, to the relevant cards, making it easy to find everything we needed.

Benefits we experienced:

• Improved organization: Trello helped us keep track of our conference’s moving parts.
• Increased accountability: Everyone knew what they were responsible for and when it was due.
• Better communication: Trello made sharing information and collaborating with the team easy.
• Reduced stress: Knowing everything was organized and on track helped us feel less stressed.

Overall, Trello was a lifesaver for our conference planning.

It helped us stay organized, collaborate effectively, and achieve our goals. We highly recommend it!

Final Thoughts

Trello is an awesome tool for organizing projects and working with your team.

It’s easy to use, even if you’re not a tech expert.

Trello has lots of cool features, like automation and templates.

Plus, it has a free plan that’s perfect for small teams.

But Trello might not be for everyone.

If your projects are complex, you might need a different tool.

And it doesn’t have things like time tracking or fancy reports.

So, should you buy Trello? If you need a simple, visual way to manage your work and collaborate with your team, YES!

Try Trello and see how it can help you get more done.

Ready to get organized? Start your free Trello board today and experience the magic of Kanban!

Frequently Asked Questions