📊 Our Test Results:
- 🎯 Meeting Transcription: Fireflies AI 90% accuracy vs ClickUp no native transcription — Fireflies AI wins
- ⚡ Task Management: Fireflies AI basic action items vs ClickUp full project management software — ClickUp wins
- 🔒 AI Powered Search: Fireflies AI finds key moments in seconds vs ClickUp searches tasks only — Fireflies AI wins
- 📝 Team Collaboration: Fireflies AI shares meeting notes to apps vs ClickUp has docs, chat, and whiteboards — ClickUp wins
- 🔌 Integrations: Fireflies AI connects 100+ apps vs ClickUp connects 1000+ apps — ClickUp wins
Are you tired of losing track of important moments from your online meetings?
Maybe you need a tool that can automatically record and transcribe meetings for you.
Or maybe you need project management software to manage tasks and complex projects.
Fireflies AI vs ClickUp is one of the most common comparisons in the business software world.
Fireflies is an AI transcription tool that generates transcripts from your voice conversations.
ClickUp is a project management platform that helps you assign tasks and view tasks across your entire workspace.
One tool is built for meetings while the other is built for managing work after those meetings end.
I tested both apps for weeks and this full comparison will help you pick the right one.
By the end, you will know exactly which app fits your workflow.
Overview
To give you the most accurate comparison, I tested Fireflies AI and ClickUp side by side.
I spent weeks using each app to analyze meetings, manage projects, and improve productivity.
Fireflies AI is an ai meeting assistant that can record meetings, transcribe meetings, and summarize key moments from your calendar events.
ClickUp is a project management platform where you can manage projects, track time, and handle team communication in one place.
Fireflies helps you analyze meetings and improve internal processes by tracking what gets said in every call.
ClickUp helps small teams and marketing teams manage tasks and keep track of multiple projects at once.
These tools serve different needs but often overlap when teams want to save time.
Both tools keep rolling out new features to stay ahead of the competition.
What is Fireflies AI?
Fireflies AI is an ai notetaker that automatically joins your online meetings and creates instant transcripts.
It works with several video conferencing apps like Google Meet, Microsoft Teams, and Zoom.
The Fireflies.ai notetaker sits in your meetings and captures every word spoken.
You can invite Fireflies to any meeting by linking your calendar.
It also lets you upload audio files or video files for transcription after the fact.
The app uses conversation intelligence to track speaker talk time, identify objections, and highlight key topics discussed.
You can create soundbites from the most memorable moments and share them with co workers.
Here is a closer look at how the app works.
Fireflies AI
Fireflies AI is an ai transcription tool that can automatically record and transcribe your meetings. It provides ai powered search to find key moments, action items, and valuable insights from every conversation.
Fireflies AI Pricing
Here is what Fireflies AI costs in 2026.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Testing the note taker with limited credits |
| Pro | $10 | Solo workers who need to record and transcribe meetings |
| Business | $19 | Small teams that need conversation intelligence |
| Enterprise | $39 | Large teams needing single sign on and custom features |
Free trial: Yes, Fireflies offers a free plan that lets you transcribe meetings with 800 minutes of storage.
Money-back guarantee: Fireflies does not publicly list a refund policy so check with email support before you pay.
📌 Note: The free plan gives you enough features to test Fireflies before committing to a paid plan. You get access to the ai assistant, basic transcription, and limited search.
⚠️ Warning: Fireflies bills per seat. If you have a team of 10 people, the cost adds up fast on the business plan. Check if you really need every team member on a paid plan.
Key Benefits of Fireflies AI
Here is why Fireflies AI stands out as an ai meeting assistant:
- Automatic Meeting Recording: Fireflies can automatically join and record meetings on Google Meet, Zoom, and Microsoft Teams. You do not need to press any buttons.
- AI Powered Search: Search through your entire meeting data library to find key topics, action items, and important moments in seconds.
- Conversation Intelligence: Track speaker talk time, analyze voice conversations, and measure performance across your team.
- Meeting Recaps: Get ai generated meeting recaps that summarize key moments and key topics discussed. Share them with your favorite collaboration apps.
- Audio Recording Upload: Upload existing audio or video files to get transcriptions. Great for in-person meetings or webinars you missed.
- Topic Tracking: Fireflies detects key topics automatically so you never miss what matters most in your calls.
Fireflies AI Pros & Cons
✅ Pros
- Generates transcripts with about 90% accuracy across 60+ languages
- Works with all major video conferencing apps right out of the box
- Send meeting notes to Slack, Notion, Asana, and other platforms
- Free plan is generous enough for solo workers to test the app
- Create soundbites from memorable moments to share with your team
❌ Cons
- Transcription accuracy drops for speakers with heavy accents
- The user interface can feel cluttered for beginners
- No phone support available — only live chat and email support
- Privacy concerns since the ai voice assistant accesses your calendar
What is ClickUp?
ClickUp is a project management platform that helps teams plan, track, and manage tasks in one place.
It offers gantt charts, kanban board views, and time tracking built right in.
You can assign tasks, set a due date, and view tasks in list, board, or calendar views.
ClickUp includes a whiteboard feature for brainstorming and real time editing with your team.
ClickUp Brain is the ai assistant built into the platform.
It helps you manage tasks, answer questions about your projects, and create content from your data.
ClickUp offers over 1000 integrations with apps like Google Drive, Slack, and Zoom.
Here is a walkthrough of the ClickUp review.
ClickUp
ClickUp is a project management software that centralizes tasks, docs, and team communication. It helps marketing teams, small businesses, and enterprise teams manage projects with ease.
ClickUp Pricing
Here is what ClickUp plans cost in 2026.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Solo workers and small teams testing the platform |
| Unlimited | $7/user/month | Small businesses that need unlimited storage |
| Business | $12/user/month | Mid-size teams needing advanced automation |
| Enterprise | Custom | Large teams with single sign on and compliance needs |
Free trial: ClickUp offers a 15-day free trial for its paid plans. The free forever plan never expires.
Money-back guarantee: ClickUp provides a 30-day money-back guarantee on all paid plans if billed annually.
📌 Note: ClickUp’s free plan allows an unlimited number of users. That is rare for project management tools. The free forever plan includes enough features for smaller teams to get started.
⚠️ Warning: ClickUp requires you to upgrade your entire workspace at once. You cannot upgrade one team member at a time. The unlimited plan and business plan are billed per user.
Key Benefits of ClickUp
Here is why ClickUp is a top pick for task management and business operations:
- All-in-One Platform: ClickUp centralizes tasks, docs, chat, and goals. You do not need separate apps for project management, team communication, and resource management.
- ClickUp Brain: The built-in ai assistant helps you manage tasks, summarize docs, and answer questions about your projects without leaving the app.
- Custom Views: View tasks as a list, kanban board, gantt charts, calendar, or timeline. Choose the layout that fits your workflow.
- Time Tracking: Built-in timers let you track time on any task. No need for third-party time tracking apps.
- 1000+ Integrations: Connect ClickUp with Google Drive, Slack, Zoom, and hundreds of other apps in your tech stack.
- Templates Library: ClickUp offers over 1000 templates to help you set up new tasks and complex projects fast.
ClickUp Pros & Cons
✅ Pros
- Free forever plan with unlimited users and basic project management tools
- ClickUp’s features cover tasks, docs, goals, whiteboards, and communication features
- ClickUp includes time tracking, gantt charts, and multiple project views
- 30-day money-back guarantee and a 15-day free trial on paid plans
- ClickUp University and live onboarding training help new users learn fast
❌ Cons
- The user interface is complex and can overwhelm new users
- No phone support — only live chat and a knowledge base
- Time tracking features can be clunky and hard to find
- Reporting tools are scattered across the platform making them hard to access
Feature Comparison
Now let’s dive into a detailed comparison of Fireflies AI vs ClickUp.
We will explore 10 key features to help you pick the right tool for your needs.
| Feature | Fireflies AI | ClickUp |
|---|---|---|
| Starting Price | $10/month | $7/user/month |
| Free Plan | ✅ | ✅ |
| Meeting Transcription | ✅ | ❌ |
| Task Management | Basic (Action Items) | ✅ Full |
| AI Assistant | ✅ AskFred | ✅ ClickUp Brain |
| Time Tracking | ❌ | ✅ |
| Video Conferencing Integration | ✅ Zoom, Meet, Teams | ✅ Zoom Only |
| Analytics | ✅ Meeting Analytics | ✅ Project Analytics |
| Mobile App | ✅ | ✅ |
| Best For | Recording online meetings | Managing complex projects |
1. AI Notetaker
Fireflies AI: The Fireflies.ai notetaker is the core of this app. It can automatically join your meetings on Google Meet, Zoom, and Microsoft Teams. The ai notetaker captures every word and generates transcripts in real time. You just invite Fireflies to your meeting and it handles the rest.
ClickUp: ClickUp has an AI Notetaker feature but it is not as deep as Fireflies. ClickUp Brain can take notes during meetings but does not offer the same level of audio recording or transcription. ClickUp focuses more on turning meeting notes into new tasks and action items.
2. Meeting Transcription
Fireflies AI: Fireflies can transcribe meetings in over 60 languages with about 90% accuracy. It provides instant transcripts right after your call ends. You can search through transcripts to find key moments and other topics that were discussed.
ClickUp: ClickUp does not have native meeting transcription. You would need to use a third-party transcription tool and then import data into ClickUp. This is a major gap if you need to analyze meetings regularly.
⚠️ Warning: Fireflies AI accuracy can drop below 90% when speakers have strong accents. Always proofread your transcripts before sharing with co workers.
3. AI Summaries and Meeting Recaps
Fireflies AI: After each meeting, Fireflies creates detailed meeting recaps. These recaps summarize key moments, highlight action items, and capture the most memorable moments. You can send meeting notes to Slack, Notion, and other platforms with one click.
ClickUp: ClickUp Brain can summarize documents and create content from your project data. But it does not create meeting recaps from audio. Its summaries focus on tasks and project updates rather than voice conversations.
4. Task Management and Action Items
Fireflies AI: Fireflies detects action items from your conversations and lists them after each meeting. However, it is not a full task management tool. You cannot assign tasks to a team member, set a due date, or track progress on complex tasks.
ClickUp: Task management is where ClickUp shines. You can create new tasks, assign tasks, set due dates, and manage projects with multiple views. ClickUp provides a hierarchy of workspaces, spaces, folders, and lists to organize complex projects.
5. AI Powered Search and Analytics
Fireflies AI: The ai powered search lets you find any topic across all your past meetings. You can search for key metrics, specific speakers, or key topics discussed. Fireflies also tracks other key metrics like talk-to-listen ratio and sentiment analysis to help you coach teammates.
ClickUp: ClickUp has enterprise search across your entire workspace. You can search tasks, docs, and custom fields. ClickUp’s reporting dashboards let you track project health, team capacity, and other features like sprint velocity. Development teams use ClickUp to track bug fixes and monitor progress on complex tasks.
6. Team Collaboration
Fireflies AI: You can share meeting notes with your team through favorite collaboration apps like Slack, Notion, and Asana. Team transcribe lets multiple people access the same meeting notes. You can also create soundbites from memorable moments and share clips.
ClickUp: ClickUp has built-in docs, chat, and a whiteboard feature for real time editing. You can comment on tasks, tag co workers, and share files. ClickUp includes guest access so external partners can collaborate without a full account.
7. Integrations and Tech Stack
Fireflies AI: Fireflies integrates with over 100 business apps. It connects to all major video conferencing apps plus CRM tools, project management tools, and other platforms. It also has an api access option for custom connections.
ClickUp: ClickUp offers over 1000 integrations. It connects with Google Drive, Slack, Zoom, GitHub, and many more apps in your tech stack. The sheer number of integrations makes ClickUp a better fit if you have a complex tool setup.
8. AI Assistant
Fireflies AI: AskFred is the ai assistant inside Fireflies. It can answer questions about your past meetings, pull up key topics, and help you find important moments. Think of it as a search engine for all your voice conversations.
ClickUp: ClickUp Brain is the ai assistant built into the management platform. It can summarize tasks, draft updates, and help you manage projects faster. ClickUp Brain gives you a high score on productivity by automating repetitive work.
9. Security and Data Privacy
Fireflies AI: Fireflies encrypts data at rest and in transit using AWS. It is compliant with SOC 2 Type 2 and GDPR. However, some users have privacy concerns about granting calendar access to the ai voice assistant.
ClickUp: ClickUp supports single sign on, user permissions, and 2-factor authentication. The enterprise plan includes HIPAA compliance for healthcare teams. ClickUp gives you full control over who can access your data.
⚠️ Warning: Both tools process sensitive data. Make sure your team reviews the privacy policies before connecting meeting recordings or project data to either platform.
10. Pricing & Cost
Let’s compare the pricing plans side by side.
| Plan | Fireflies AI | ClickUp |
|---|---|---|
| Free | $0 | $0 |
| Starter/Pro | $10/month | $7/user/month |
| Business | $19/month | $12/user/month |
| Enterprise | $39/month | Custom |
Fireflies AI: Fireflies pricing is flat per seat. The Pro plan at $10/month is a good deal for solo workers who need to record and transcribe meetings. The business plan at $19/month adds conversation intelligence and analytics. ClickUp plans do not offer discounts for annual billing as clearly as Fireflies does.
ClickUp: ClickUp’s free plan is completely free with unlimited users. That is hard to beat. The unlimited plan at $7/user/month gives you unlimited storage and custom fields. If you only need project management, ClickUp is cheaper per user than Fireflies.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Meeting transcription | Fireflies AI | Best ai transcription tool available |
| Full project management | ClickUp | All-in-one management platform |
| Budget-friendly for teams | ClickUp | Free plan with unlimited users |
| Analyze voice conversations | Fireflies AI | Built-in conversation intelligence |
| Time tracking | ClickUp | Native timers and timesheets |
| Meeting analytics | Fireflies AI | Track speaker talk time and sentiment |
💰 Your Budget
If you need a completely free tool for your team, ClickUp’s free forever plan is the better pick.
Fireflies offers a free plan too but it has tighter limits on storage and features.
For a paid plan, Fireflies starts at $10 per month while ClickUp starts at $7 per user per month.
🔌 Your Tech Stack
If your team already uses Google Meet or Microsoft Teams for meetings, Fireflies will fit right in. If you need a tool that connects with 1000+ apps, ClickUp is the better choice for your tech stack.
📝 Your Workflow
If meetings drive your work, Fireflies helps you capture notes and analyze meetings. If your work revolves around tasks and complex projects, ClickUp is designed for that.
🎓 Your Experience Level
Fireflies is easier to learn since you just connect your calendar and it handles the rest. ClickUp has a steeper learning curve but ClickUp University and live training help you get started.
🆓 Free Trials and Demos
Both tools offer free plans so you can test them without paying. Fireflies gives you a 7-day free trial on paid features while ClickUp offers a 15-day trial.
🛟 Support Options
Neither tool offers phone support. Fireflies provides email support and live chat. ClickUp has 24/7 live chat plus a knowledge base and ClickUp University for self-help.
Switching Guide
Already using one of these tools? Here is what to expect if you switch.
🔄 Switching from Fireflies AI to ClickUp?
✅ What you’ll gain:
- Full project management with gantt charts, kanban board views, and time tracking
- Built-in docs, chat, and whiteboard feature for team communication
- 1000+ integrations and a free forever plan with unlimited users
❌ What you’ll lose:
- Automatic meeting transcription and ai notetaker functionality
- Conversation intelligence to track speaker talk time and analyze meetings
- AI powered search across all your meeting history and audio files
📋 How to switch:
- Export your meeting notes and action items from Fireflies as text files
- Create a free ClickUp account and set up your workspace with templates
- Import data and action items as tasks into ClickUp lists
🔄 Switching from ClickUp to Fireflies AI?
✅ What you’ll gain:
- Automatic recording and transcription for all your online meetings
- AI powered meeting recaps that summarize key moments and key topics
- Conversation intelligence to measure performance and coach teammates
❌ What you’ll lose:
- Full project management with gantt charts, time tracking, and resource management
- Built-in docs, goals, and whiteboard for team collaboration
- 1000+ integrations and custom automation workflows
📋 How to switch:
- Export your task lists and project notes from ClickUp
- Create a free Fireflies AI account and connect your calendar
- Schedule meetings and let Fireflies automatically join to start recording
Final Verdict
| Category | Winner |
|---|---|
| 💰 Pricing | ClickUp |
| 🎯 Meeting Transcription | Fireflies AI |
| 📝 Task Management | ClickUp |
| 🤖 AI Assistant | Fireflies AI |
| 🔌 Integrations | ClickUp |
| 👶 Ease of Use | Fireflies AI |
| 🔒 Security | Tie |
| 🏆 Overall Winner | Fireflies AI |
🏆 WINNER: Fireflies AI
Fireflies AI wins 3 out of 7 categories with a strong edge in meeting transcription and AI features.
Best for: Teams that need to record meetings, analyze voice conversations, and create meeting recaps automatically.
Fireflies AI and ClickUp are two very different products.
Fireflies AI is built for teams who live in meetings and need to capture every word.
ClickUp is built for teams who need to manage projects, track tasks, and handle business operations in one place.
ClickUp is excellent for task management, team collaboration, and managing multiple projects.
However, if you need to automatically record and transcribe your meetings, Fireflies AI is the better choice.
Many smart teams use both tools together — Fireflies for meetings and ClickUp for everything else.
Now go out and crush those meetings!
More of Fireflies AI Compared
Here’s how Fireflies AI stacks up against other competitors:
Fireflies AI vs Sembly
Fireflies AI wins on: More integrations, larger language support
Sembly wins on: Better action item tracking, simpler interface
Fireflies AI vs Notion
Fireflies AI wins on: Meeting transcription, voice conversation analysis
Notion wins on: Note-taking flexibility, knowledge base building
Fireflies AI vs Capacities
Fireflies AI wins on: Auto-join meetings, team transcribe features
Capacities wins on: Personal knowledge management, linked notes
Fireflies AI vs Taskade
Fireflies AI wins on: Meeting analytics, conversation intelligence
Taskade wins on: Built-in project management, real-time collaboration
Fireflies AI vs Notejoy
Fireflies AI wins on: Audio recording, ai powered search for meetings
Notejoy wins on: Team note organization, cleaner interface
Fireflies AI vs Notta
Fireflies AI wins on: Team collaboration features, CRM integration
Notta wins on: Transcription accuracy, simpler pricing
Fireflies AI vs Craft
Fireflies AI wins on: Meeting transcription, voice analysis
Craft wins on: Document design, offline access
Fireflies AI vs MeetGeek
Fireflies AI wins on: 60+ language support, broader integrations
MeetGeek wins on: Meeting highlights, user-friendly dashboard
Fireflies AI vs Mem AI
Fireflies AI wins on: Meeting recording, speaker identification
Mem AI wins on: Self-organizing notes, AI-powered knowledge base
Fireflies AI vs Evernote
Fireflies AI wins on: Auto meeting transcription, conversation analytics
Evernote wins on: Web clipper, cross-device note syncing
Fireflies AI vs Microsoft OneNote
Fireflies AI wins on: AI meeting summaries, speaker analytics
Microsoft OneNote wins on: Free with Microsoft 365, handwriting support
More of ClickUp Compared
Here’s how ClickUp stacks up against other competitors:
ClickUp vs Asana
ClickUp wins on: More features per plan, free plan with unlimited users
Asana wins on: Cleaner interface, easier onboarding
ClickUp vs Monday.com
ClickUp wins on: Better value, more customization options
Monday.com wins on: Visual dashboards, simpler automation setup
ClickUp vs Trello
ClickUp wins on: More project views, built-in time tracking
Trello wins on: Simple kanban workflow, faster setup
ClickUp wins on: Task management depth, team reporting
Notion wins on: Flexible docs, personal knowledge base
ClickUp vs Wrike
ClickUp wins on: Free plan generosity, more integrations
Wrike wins on: Enterprise-grade resource management, proofing tools
Frequently Asked Questions
What is Fireflies AI used for?
Fireflies AI is an ai meeting assistant used to automatically record and transcribe meetings.
It works with video conferencing apps like Google Meet, Zoom, and Microsoft Teams.
Fireflies can analyze meetings, create meeting recaps, and help you find key moments from past conversations using ai powered search.
It is useful for teams who want to schedule meetings, capture notes, and improve productivity without manual note-taking.
Is ClickUp actually free?
Yes, ClickUp offers a free forever plan that is completely free.
The free plan includes an unlimited number of users, basic task management, and essential features like docs and whiteboards.
However, the free plan has limits on custom fields and storage compared to the unlimited plan or business plan.
Small teams and solo workers often find enough features on the free plan to manage their daily work.
Can Fireflies AI record phone calls?
Fireflies AI is mainly designed for online meetings through video conferencing apps.
It can also transcribe uploaded audio files and video files.
For phone calls, you would need to use the chrome extension or a separate audio recording tool and then upload the file to Fireflies for transcription.
What is ClickUp best for?
ClickUp is best for project management and task management.
It helps marketing teams, small businesses, and large teams manage projects with gantt charts, time tracking, and a kanban board.
ClickUp Brain also works as an ai assistant that helps you manage tasks and improve productivity across your entire workspace.
It is a full project management platform that goes far beyond basic task lists.
Is Fireflies AI safe to use?
Yes, Fireflies AI is safe.
It encrypts all data at rest and in transit.
Fireflies is compliant with SOC 2 Type 2 and GDPR.
Some users have concerns about granting calendar access but the tool follows industry-standard security protocols to protect your meeting data and notes.
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