Quick Start
This guide covers every TrackingTime feature:
- Getting Started — Create account and basic setup
- How to Use Project Manager — Organize work into trackable projects
- How to Use Timesheets — Generate accurate time reports
- How to Use Attendance Tracking — Monitor team work hours
- How to Use Invoices — Bill clients for tracked time
- How to Use Browser Extension — Track time across 50+ apps
- How to Use Automated Time Tracking — Let AutoTrack record hours automatically
- How to Use Project Progress — Monitor projects against estimates
- How to Use Integrations — Connect with 50+ business apps
- How to Use Time-Off Management — Track vacations and absences
Time needed: 5 minutes per feature
Also in this guide: Pro Tips | Common Mistakes | Troubleshooting | Pricing | Alternatives
Why Trust This Guide
I’ve used TrackingTime for over 6 months and tested every feature covered here. This how to Use TrackingTime tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.
TrackingTime is one of the most powerful time tracking tools available today.
But most users only scratch the surface of what it can do.
This guide shows you how to use every major feature.
Step by step, with screenshots and pro tips.
TrackingTime Tutorial
This complete TrackingTime tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.
TrackingTime
Track time, manage projects, and bill clients from one platform. TrackingTime gives you real-time insights into how your team spends every hour. Start free with unlimited users — no credit card required.
Getting Started with TrackingTime
Before using any feature, complete this one-time setup.
It takes about 3 minutes.
Now let’s walk through each step.
Step 1: Create Your Account
Go to TrackingTime’s website at trackingtime.co.
Click “Try it free” in the top navigation.
Enter your email address and create a password.
You can also sign up using your Google account for faster access.
✓ Checkpoint: Check your inbox for a confirmation email.
Step 2: Access Your Dashboard
TrackingTime works entirely in your web browser.
You can also download desktop apps for Mac and Windows.
Mobile apps are available for iOS and Android.
Log in with your new account credentials.
Here’s what the dashboard looks like:
The main dashboard shows your time tracker at the top with quick access to projects below.
✓ Checkpoint: You should see the main dashboard with the time tracker at the top.
Step 3: Complete Initial Setup
Create your first project by clicking the “+” button.
Add a client name if you’re tracking billable work.
Invite team members by entering their email addresses.
Set your work schedule under Settings > Work Schedules.
✅ Done: You’re ready to use any feature below.
How to Use TrackingTime Project Manager
Project Manager lets you organize all your work into trackable projects and tasks.
Here’s how to use it step by step.
See the Project Manager in action:
Now let’s break down each step.
Step 1: Create a New Project
Click “Projects” in the left sidebar menu.
Click the blue “+” button to add a new project.
Enter your project name and select a client if applicable.
Choose a color to visually distinguish this project from others.
Step 2: Add Tasks to Your Project
Open your project by clicking on its name.
Click “Add Task” to create individual work items.
Here’s what this looks like:
Set time estimates and deadlines for each task.
Assign tasks to specific team members.
✓ Checkpoint: You should see your tasks listed under the project with assignees visible.
Step 3: Choose Your Project View
Switch between List, Board, and Timeline views using the tabs.
Board view works like a Kanban board for visual workflow management.
Timeline view shows tasks on a calendar-style layout.
Pick the view that matches how your team prefers to work.
✅ Result: Your project is fully organized with tasks, deadlines, and team assignments.
💡 Pro Tip: Use project templates by duplicating an existing project. This saves time when you have recurring project structures.
How to Use TrackingTime Timesheets
Timesheets lets you generate detailed reports showing exactly where time was spent.
Here’s how to use it step by step.
See Timesheets in action:
Now let’s break down each step.
Step 1: Access the Reports Section
Click “Reports” in the left sidebar navigation.
Select “Timesheets” from the dropdown options.
Choose the date range you want to analyze.
Step 2: Filter and Group Your Data
Use filters to narrow down by project, client, or team member.
You’ll see a list of time entries that match your filter criteria.
Group data by day, week, or project for different perspectives.
Toggle between detailed and summary views as needed.
✓ Checkpoint: You should see time entries organized according to your filters.
Step 3: Export Your Timesheet
Click the “Export” button in the top right corner.
Choose your format: CSV, Excel, or PDF.
Save or share the report with stakeholders.
Schedule automatic reports to be emailed weekly.
✅ Result: You have a professional timesheet ready for payroll, invoicing, or client review.
💡 Pro Tip: Save frequently used filter combinations as “Saved Reports” for one-click access later.
How to Use TrackingTime Attendance Tracking
Attendance Tracking lets you monitor when team members clock in and out each day.
Here’s how to use it step by step.
See Attendance Tracking in action:
Now let’s break down each step.
Step 1: Enable Time Cards
Go to Settings in the bottom left corner.
Click on “Time Cards” under the Attendance section.
Toggle the feature on for your workspace.
Step 2: Set Work Schedules
Navigate to Settings > Work Schedules.
Here’s what this looks like:
Define standard working hours for your team.
Set different schedules for different employees if needed.
✓ Checkpoint: Work schedules should appear in each team member’s profile.
Step 3: Review Attendance Data
Go to Reports > Time Cards to see attendance records.
View clock-in times, break durations, and total hours worked.
Identify patterns like late arrivals or overtime.
Export data for payroll processing.
✅ Result: You have complete visibility into team attendance and work patterns.
💡 Pro Tip: Combine attendance data with project time to see both when people work and what they work on.
How to Use TrackingTime Invoices
Invoices lets you bill clients directly from your tracked time entries.
Here’s how to use it step by step.
See Invoices in action:
Now let’s break down each step.
Step 1: Set Up Billing Rates
Go to a project and click on Settings.
Enter your hourly billing rate for that project.
You can also set different rates per task or team member.
Step 2: Create an Invoice
Navigate to the Invoices section from the left menu.
Here’s what this looks like:
Click “New Invoice” and select the client.
Choose which time entries to include on the invoice.
TrackingTime automatically calculates totals based on your rates.
✓ Checkpoint: Your invoice should show itemized time entries with calculated costs.
Step 3: Send the Invoice
Add your company logo and payment details to the invoice.
Preview the invoice to check formatting.
Send directly to the client via email or download as PDF.
Mark invoices as paid when payment is received.
✅ Result: Professional invoices are generated directly from your tracked time with zero manual calculation.
💡 Pro Tip: Set up historical rates to ensure older time entries are billed at the correct rate even after rate changes.
How to Use TrackingTime Browser Extension
Browser Extension lets you track time directly inside 50+ apps like Asana, Trello, and Jira.
Here’s how to use it step by step.
See the Browser Extension in action:
Now let’s break down each step.
Step 1: Install the Extension
Visit the Chrome Web Store or Firefox Add-ons page.
Search for “TrackingTime” and click Install.
Log in to your TrackingTime account when prompted.
Step 2: Track Time in Your Apps
Open any supported app like Asana, Trello, or Monday.com.
You’ll see a TrackingTime timer button appear next to task names.
Look for the TrackingTime play button next to tasks.
Click the button to start tracking time on that specific task.
The timer runs in the background while you work.
✓ Checkpoint: You should see a timer running in the extension icon.
Step 3: Use the Quick Timer
Click the extension icon in your browser toolbar.
Start a new timer and select a project and task.
Add notes to describe what you’re working on.
Stop the timer when you’re done with that work session.
✅ Result: Time tracking happens where you already work without switching between apps.
💡 Pro Tip: Pin the extension to your toolbar for one-click access to start and stop timers from any webpage.
How to Use TrackingTime Automated Time Tracking
Automated Time Tracking lets AutoTrack record your work hours in the background without manual timers.
Here’s how to use it step by step.
See AutoTrack in action:
Now let’s break down each step.
Step 1: Enable AutoTrack
Download the TrackingTime desktop app for Mac or Windows.
Open Settings and navigate to AutoTrack.
Toggle AutoTrack on to start automatic tracking.
Step 2: Review Captured Activities
AutoTrack records which apps and websites you use throughout the day.
AutoTrack displays a visual timeline of all your computer activities.
Go to your Timeline view to see captured activities.
Each activity shows the app name, window title, and duration.
✓ Checkpoint: You should see a timeline of your computer activities for the day.
Step 3: Convert Activities to Time Entries
Select activities from your timeline that represent billable work.
Assign them to the appropriate project and task.
Add any additional notes or descriptions.
Your data stays private on your device until you choose to sync.
✅ Result: You capture every minute of work without remembering to start manual timers.
💡 Pro Tip: Set up rules to automatically assign certain apps to specific projects. For example, Figma activity goes to your Design project.
How to Use TrackingTime Project Progress Tracking
Project Progress Tracking lets you monitor how projects are advancing against estimates and deadlines.
Here’s how to use it step by step.
Project Progress shows visual progress bars against your estimates.
Now let’s break down each step.
Step 1: Set Project Estimates
Open your project and click on Settings.
Enter the estimated hours for the entire project.
Set a deadline date for project completion.
Step 2: Add Task-Level Estimates
Click on individual tasks within your project.
Enter estimated hours for each task.
Set task-specific deadlines where applicable.
✓ Checkpoint: Each task should display its estimate alongside logged time.
Step 3: Monitor Progress Dashboard
Go to the Projects Dashboard to see all projects at a glance.
View progress bars showing actual time versus estimates.
Enable alerts to get notified when projects approach their limits.
Adjust estimates if scope changes during the project.
✅ Result: You always know which projects are on track and which need attention.
💡 Pro Tip: Set estimates at 80% of your actual expected time. This builds in buffer while keeping your team focused.
How to Use TrackingTime Integrations
Integrations lets you connect TrackingTime to the apps your team already uses.
Here’s how to use it step by step.
TrackingTime connects with 50+ popular business tools.
Now let’s break down each step.
Step 1: Browse Available Integrations
Go to Settings and click on Integrations.
Browse the list of 50+ available apps.
Popular options include Asana, Trello, Jira, Monday, and Slack.
Step 2: Connect Your Apps
Click on the app you want to connect.
Follow the authorization prompts to link your account.
Grant TrackingTime permission to access your tasks and projects.
✓ Checkpoint: The integration should show as “Connected” in your settings.
Step 3: Sync Your Data
Import existing projects and tasks from connected apps.
Track time on imported tasks just like native TrackingTime tasks.
Sync your calendar with Google Calendar or Outlook.
Configure two-way sync if available for the integration.
✅ Result: Your time tracking data flows between all your tools automatically.
💡 Pro Tip: Connect Google Calendar to sync meetings as time entries automatically. Never forget to log meeting time again.
How to Use TrackingTime Time-Off Management
Time-Off Management lets you track vacation days, sick leave, and other absences.
Here’s how to use it step by step.
Time-Off Management gives you a centralized view of all team absences.
Now let’s break down each step.
Step 1: Configure Time-Off Policies
Go to Settings and click on Time Off.
Create policies for different leave types like vacation and sick days.
Set annual allowances for each policy.
Step 2: Add Public Holidays
Navigate to Settings > Holidays.
Select your country to auto-import public holidays.
Add any company-specific holidays manually.
✓ Checkpoint: Holidays should appear in the team calendar.
Step 3: Submit and Approve Time Off
Team members request time off through their dashboard.
Managers receive notifications to approve or deny requests.
Approved time off appears in timesheets and calendars.
Track remaining balances for each employee.
✅ Result: Leave management is centralized alongside your time tracking data.
💡 Pro Tip: Set up accrual policies so PTO balances accumulate automatically based on time worked.
TrackingTime Pro Tips and Shortcuts
After testing TrackingTime for over 6 months, here are my best tips.
Keyboard Shortcuts
| Action | Shortcut |
|---|---|
| Start/Stop Timer | Spacebar (in app) |
| Quick Add Time Entry | Ctrl/Cmd + N |
| Switch Projects | Ctrl/Cmd + P |
| Open Reports | Ctrl/Cmd + R |
Hidden Features Most People Miss
- Repeating Time Entries: Set up recurring tasks for weekly meetings or daily standups that auto-populate your timesheet.
- Saved Reports: Create report templates with your preferred filters and share them with team members for consistent reporting.
- Time Blocking: Use scheduled time entries to plan your day in advance, then convert plans to actual time as you work.
- Custom Fields: Add custom data fields to time entries for tracking information specific to your workflow like client codes or cost centers.
TrackingTime Common Mistakes to Avoid
Mistake #1: Not Setting Up Projects Before Tracking
❌ Wrong: Starting the timer and entering project names later, leading to messy data and duplicates.
✅ Right: Create your project structure first, then track time. Spend 10 minutes setting up projects before your team starts tracking.
Mistake #2: Forgetting to Stop Timers
❌ Wrong: Leaving timers running overnight or during lunch, inflating time entries with non-work hours.
✅ Right: Enable idle detection reminders. Set up notifications to alert you when a timer has been running too long.
Mistake #3: Tracking at the Wrong Level
❌ Wrong: Creating too many granular tasks like “Write email” and “Reply to message” that clutter your workspace.
✅ Right: Group related activities into meaningful tasks like “Client Communication” or “Email Management” for cleaner reports.
TrackingTime Troubleshooting
Problem: Timer Not Syncing Across Devices
Cause: Network connectivity issues or browser cache preventing real-time sync.
Fix: Refresh your browser tab. If using the desktop app, check your internet connection and click the sync button manually. Clear browser cache if the issue persists.
Problem: Browser Extension Not Showing Timer Buttons
Cause: Extension needs permissions or the integration isn’t enabled for that app.
Fix: Right-click the extension icon and check “Allow on this site.” Ensure the specific app integration is enabled in TrackingTime settings.
Problem: Reports Showing Incorrect Totals
Cause: Filters are excluding some time entries or timezone settings are mismatched.
Fix: Clear all report filters and check totals. Verify your timezone in Settings matches your actual location. Check if any time entries are marked as “draft” and not counted.
📌 Note: If none of these fix your issue, contact TrackingTime support through the help icon in the app.
What is TrackingTime?
TrackingTime is a time tracking and project management tool that helps teams monitor how hours are spent across projects.
Think of it like a smart stopwatch combined with project management, timesheets, and invoicing in one platform.
It includes these key features:
- Project Manager: Organize work into projects and tasks with deadlines, assignees, and progress tracking.
- Timesheets: Generate detailed reports showing where every hour went for payroll and billing.
- Attendance Tracking: Monitor when team members clock in and out with time cards.
- Invoices: Create and send invoices directly from tracked time with automatic calculations.
- Browser Extension: Track time inside 50+ apps including Asana, Trello, and Jira.
- Automated Time Tracking: Let AutoTrack capture your activities without manual timers.
- Project Progress: Monitor projects against estimates with visual progress indicators.
- Integrations: Connect with Google Calendar, Slack, and dozens of other tools.
- Time-Off Management: Track vacation, sick days, and holidays with approval workflows.
For a full review, see our TrackingTime review.
TrackingTime Pricing
Here’s what TrackingTime costs in 2026:
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Freelancers and small teams getting started with unlimited users |
| Starter | $3.75/month | Growing teams needing task management and project views |
| Pro | $5.75/month | Teams that bill clients and need invoicing and calendar sync |
| Business | $10/month | Enterprises requiring SSO, audit logs, and priority support |
Free trial: Yes, 14-day free trial of PRO features with any plan. No credit card required.
Money-back guarantee: Yes, 30-day money-back guarantee on paid plans.
💰 Best Value: Pro plan — includes invoicing, calendar integrations, and historical rates for just $5.75/month per user.
TrackingTime vs Alternatives
How does TrackingTime compare? Here’s the competitive landscape:
| Tool | Best For | Price | Rating |
|---|---|---|---|
| TrackingTime | Project-based time tracking with invoicing | $3.75/mo | ⭐ 3.9 |
| Time Doctor | Employee monitoring and productivity | $6.70/mo | ⭐ 4.2 |
| Clockify | Free unlimited time tracking | $0-$11.99/mo | ⭐ 4.4 |
| Toggl | Simple one-click tracking | $0-$18/mo | ⭐ 4.4 |
| Memtime | Automatic background tracking | $11/mo | ⭐ 4.1 |
| Timeular | Physical tracker device | $7.50/mo | ⭐ 4.0 |
| Harvest | Time tracking with invoicing | $0-$14/mo | ⭐ 4.2 |
Quick picks:
- Best overall: TrackingTime — balances features with simplicity and offers unlimited free users.
- Best budget: Clockify — completely free for basic tracking with paid upgrades available.
- Best for beginners: Toggl — simple interface with minimal setup required.
- Best for employee monitoring: Time Doctor — includes screenshots and activity tracking.
Looking for TrackingTime alternatives? Here are the top options:
- 🚀 Time Doctor: Best for remote teams needing employee monitoring with screenshots and activity levels. Starts at $6.70/month.
- 💰 Clockify: Best free alternative with unlimited users and basic time tracking. Paid plans add advanced features.
- ⚡ Toggl: Best for simplicity with one-click tracking and clean reports. Free for up to 5 users.
- 🧠 Memtime: Best for automatic tracking that runs in the background and captures all activity.
- 🔧 Timeular: Best for physical tracking with a dedicated hardware device you flip to switch tasks.
- 📊 Harvest: Best for invoicing with built-in expense tracking and payment integrations.
For the full list, see our TrackingTime alternatives guide.
⚔️ TrackingTime Compared
Here’s how TrackingTime stacks up against each competitor:
- TrackingTime vs Time Doctor: TrackingTime focuses on project management while Time Doctor emphasizes employee monitoring. Choose TrackingTime for project-based billing, Time Doctor for remote team oversight.
- TrackingTime vs Clockify: Both offer free plans, but TrackingTime includes unlimited users on free tier. Clockify has more integrations, TrackingTime has better project management.
- TrackingTime vs Toggl: Toggl is simpler and faster to set up. TrackingTime offers stronger project management and invoicing. Choose based on your complexity needs.
- TrackingTime vs Memtime: Memtime excels at automatic tracking without manual timers. TrackingTime requires more manual input but offers better team collaboration features.
- TrackingTime vs Timeular: Timeular uses a physical device for tracking while TrackingTime is software-only. Timeular is more tactile, TrackingTime is more accessible.
- TrackingTime vs Harvest: Both offer invoicing, but Harvest includes expense tracking. TrackingTime has better AutoTrack features and unlimited free users.
Start Using TrackingTime Now
You learned how to use every major TrackingTime feature:
- ✅ Project Manager
- ✅ Timesheets
- ✅ Attendance Tracking
- ✅ Invoices
- ✅ Browser Extension
- ✅ Automated Time Tracking
- ✅ Project Progress Tracking
- ✅ Integrations
- ✅ Time-Off Management
Next step: Pick one feature and try it now.
Most people start with Project Manager.
It takes less than 5 minutes.
Frequently Asked Questions
How much does TrackingTime cost?
TrackingTime offers a free plan with unlimited users. Paid plans start at $3.75/month for Starter, $5.75/month for Pro, and $10/month for Business. All prices are per user when billed annually.
How does tracking time work?
You can track time by starting a manual timer, using AutoTrack to automatically capture activities, or entering time after the fact. All methods sync to your dashboard where you can view reports and generate timesheets.
Is TrackingTime free?
Yes, TrackingTime has a free plan with unlimited users, unlimited tasks, and unlimited projects. The free plan includes basic time tracking, project management, and reporting. Advanced features like invoicing and calendar sync require paid plans.
Does TrackingTime take screenshots?
No, TrackingTime does not take screenshots. It focuses on time tracking rather than employee surveillance. AutoTrack captures app and window names but does not record screen content or take photos.
Does Google have a time tracker?
Google does not have a dedicated time tracking tool. However, you can integrate TrackingTime with Google Calendar, Google Sheets, and Google Workspace to track time on calendar events and export data to spreadsheets.
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