Are you swamped with bills and receipts?
It can feel like a never-ending paper chase, right?
Keeping track of everything for your business can be a real headache.
Hubdoc is a tool that says it can help you ditch the paper piles and get organized.
But does it really work? Is it the right fit for your business in 2025?
We’re exploring Hubdoc to see if it lives up to the hype and can truly simplify bookkeeping.
Let’s find out together!
Join the over 10,000 businesses already streamlining their finances with Hubdoc. Discover how Hubdoc can help you today!
What is Hubdoc?
Think of Hubdoc as a special helper for your business papers.
It’s like a digital filing cabinet that keeps all your important financial documents in one place.
Instead of keeping them in messy folders, you can upload them to Hubdoc.
You can even use its mobile app to take pictures of receipts!
It reads the information from your documents so you don’t have to type it all in yourself. This saves a lot of time!
It also works with other cool tools like Xero and QuickBooks Online.
This means your accountant can easily see all your important papers.
Hubdoc helps you create a smoother way to manage your business finances.
Who Created Hubdoc?
Hubdoc was created by Jamie McDonald and Jamie Shulman.
They started the company in 2011. Their big idea was to make businesses’ lives easier by eliminating paper clutter.
They wanted to build a world without paper for accounting software.
Their vision was to stop people from chasing financial documents.
They aimed to create a tool for easy document management and data extraction.
Hubdoc wanted to help accountants and bookkeepers save time.
They also focused on providing great customer support for every transaction.
Top Benefits of Hubdoc
Here are some of the best things about using Hubdoc:
- Go Paperless: Say goodbye to piles of paper! Hubdoc helps you create a paperless office by keeping all your documents digital.
- Seamless Integration: It works really well with other tools you might use, like Xero accounting. This integration makes everything flow smoothly.
- Automatic Fetching: Hubdoc can automatically fetch your bank statement and other online documents for you, saving you the trouble of downloading them yourself.
- Smart Data Extraction: It can extract important financial data from your documents so you don’t have to type it in by hand.
- Effortless Syncing: Hubdoc will sync your documents and data with your Xero accounting software, making bookkeeping much faster.
- Secure Document Storage: Your important files are stored securely in the cloud-based system so that you can access them from anywhere.
- Avoid Duplicate Contacts: Hubdoc helps prevent duplicate contacts by keeping your supplier information organized.
Best Features
Hubdoc has some really cool tools that make managing your business papers a breeze.
It’s designed to take away the stress of dealing with receipts and bills.
Let’s look at some of the best things Hubdoc can do for you.
1. Automatic Document Fetching
Imagine not having to log in to all your different accounts to get your bills.
Hubdoc can do that for you! It can automatically grab your bank statements, utility bills, and other financial documents from online portals.
This means you spend less time hunting for papers and more time on your business.
It’s like having a little helper that collects everything for you.
2. Smart Data Extraction
Dealing with lots of invoices and receipts can mean tons of data entry.
Hubdoc is smart enough to read the important information from these documents..
It can extract key details like dates, amounts, and who you paid.
This information can then seamlessly sync with your Xero accounting or QuickBooks Online, saving you a lot of typing and potential mistakes.
3. Easy Mobile App Uploads
Got a receipt in your wallet? No problem!
Hubdoc has a mobile app that lets you take a picture of it with your phone.
Once you upload it, Hubdoc takes care of the rest.
This is super handy for when you’re on the go and need to keep track of expenses.
It’s like having a scanner in your pocket!
4. Secure Cloud-Based Storage
Losing important financial documents can be a real worry.
Hubdoc stores everything securely in the cloud-based system.
This means your documents are safe, & you can access them from any computer or device.
It’s like having a super safe digital filing cabinet that you can reach wherever you are.
5. Integration with Accounting Software
Hubdoc talks directly to your accounting software, like Xero.
This integration makes your bookkeeping process much smoother.
When Hubdoc extracts data from your documents, it sends that information straight to your Xero accounting account.
This helps your accountant and makes managing your finances much easier and faster.
Pricing
Hubdoc has a very simple pricing Option, and that is:
| Feature | Price |
| Monthly Subscription | $12 USD/month |
Pros and Cons
It is important to choose the right tool for your business. Looking at the pros & cons can help you decide if Hubdoc is a good fit.
Pros
Cons
Alternatives of Hubdoc
While Hubdoc is a great tool, there are other options you might want to consider:
- Dext Prepare: Similar to Hubdoc, Dext also helps with data extraction and document management. Some users find its interface a bit different.
- AutoEntry: Another strong contender for automating data entry from financial documents. It also integrates with Xero and QuickBooks Online.
- Receipt Bank (by Dext): This focuses heavily on receipt processing and expense management. It’s now part of the Dext family.
- Zoho Expense: If you already use Zoho’s other business tools, Zoho Expense can be a good option for managing expenses and financial data.
- Dropbox Business/Google Drive: These cloud-based services can work for basic document storage and sharing, though they lack Hubdoc’s automatic data extraction features.
Personal Experience with Hubdoc
Our team started using Hubdoc last year, and it made a big difference for us.
Before, keeping track of all our receipts and bills was a mess.
Papers were everywhere, and data entry took up so much time.
Hubdoc helped us get organized and saved us a lot of headaches.
Here’s what we liked:
- Easy Uploads: We could easily upload receipts using the mobile app. Taking a picture was super quick.
- Automatic Fetching: Hubdoc automatically grabbed our bank statements and invoices from the internet, so we didn’t have to look for them.
- Time Saver: It helped us extract important financial data automatically. This meant less data entry for us.
- Xero Integration: The seamless integration with our Xero accounting made everything flow smoothly for our accountant.
- Paperless Office: We got rid of so many paper piles, and our office felt much cleaner and more organized.
- Secure Storage: Knowing our important financial documents were stored securely in the cloud-based system gave us peace of mind.
Overall, Hubdoc made managing our financial data much simpler and faster. It helped us focus more on our work and less on paperwork.
Final Thoughts
So, should you get Hubdoc?
If you’re tired of paper clutter and spending too much time on bookkeeping, it’s worth thinking about.
Hubdoc helps you keep your financial documents organized in one secure place.
It can automatically grab your bills and even read the information for you, saving you from lots of typing.
The seamless integration with Xero and the easy mobile app make it even better.
While there’s a monthly cost, the time you save and the ease of managing your finances might make it a good deal.
Why not try their free trial and see if Hubdoc can simplify your bookkeeping in 2025?
Click here to start your free trial today and see the difference for yourself!
Frequently Asked Questions
What exactly does Hubdoc do?
Hubdoc is a tool that helps businesses manage their financial documents digitally. It automatically collects bills and statements, extracts key economic data, and seamlessly syncs with your accounting software, like Xero.
How much does Hubdoc cost?
Hubdoc has a monthly pricing plan. The current cost is USD 12 per month, but it’s best to check their website for the latest pricing plans and any potential discounts. It also offers a free trial.
Does Hubdoc work with Xero?
Yes, Hubdoc has a strong integration with Xero accounting. It seamlessly syncs your financial data and documents, making bookkeeping much easier for accountants and business owners.
Is my financial data safe with Hubdoc?
Yes, Hubdoc uses cloud-based storage and takes security seriously. Your financial documents and data are stored securely with encryption and other measures to protect your information.
Can I upload documents from my phone?
Yes, Hubdoc has a mobile app that allows you to easily upload documents by taking pictures of receipts or uploading files directly from your phone. This makes it convenient to manage expenses on the go.
