Hubdoc Review: Small Business Accounting Tool in 2025?

Are you swamped with bills and receipts?

It can feel like a never-ending paper chase, right?

Keeping track of everything for your business can be a real headache. 

Hubdoc is a tool that says it can help you ditch the paper piles and get organized.

We’re exploring Hubdoc to see if it lives up to the hype and can truly simplify bookkeeping. 

Let’s find out together!

Hubdoc

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What is Hubdoc?

Think of Hubdoc as a special helper for your business papers.

It’s like a digital filing cabinet that keeps all your important financial documents in one place.

Instead of keeping them in messy folders, you can upload them to Hubdoc.

You can even use its mobile app to take pictures of receipts!

It reads the information from your documents so you don’t have to type it all in yourself. This saves a lot of time!

It also works with other cool tools like Xero and QuickBooks Online.

This means your accountant can easily see all your important papers.

Hubdoc helps you create a smoother way to manage your business finances.

Who Created Hubdoc?

Hubdoc was created by Jamie McDonald and Jamie Shulman.

They started the company in 2011. Their big idea was to make businesses’ lives easier by eliminating paper clutter.

They wanted to build a world without paper for accounting software.

Their vision was to stop people from chasing financial documents.

They aimed to create a tool for easy document management and data extraction.

Hubdoc wanted to help accountants and bookkeepers save time.

They also focused on providing great customer support for every transaction.

Top Benefits of Hubdoc

Here are some of the best things about using Hubdoc:

• Go Paperless: Say goodbye to piles of paper! Hubdoc helps you create a paperless office by keeping all your documents digital.
• Seamless Integration: It works really well with other tools you might use, like Xero accounting. This integration makes everything flow smoothly.
• Automatic Fetching: Hubdoc can automatically fetch your bank statement and other online documents for you, saving you the trouble of downloading them yourself.
• Smart Data Extraction: It can extract important financial data from your documents so you don’t have to type it in by hand.
• Effortless Syncing: Hubdoc will sync your documents and data with your Xero accounting software, making bookkeeping much faster.
• Secure Document Storage: Your important files are stored securely in the cloud-based system so that you can access them from anywhere.
• Avoid Duplicate Contacts: Hubdoc helps prevent duplicate contacts by keeping your supplier information organized.

Best Features

Hubdoc has some really cool tools that make managing your business papers a breeze.

It’s designed to take away the stress of dealing with receipts and bills.

Let’s look at some of the best things Hubdoc can do for you.

1. Automatic Document Fetching

Imagine not having to log in to all your different accounts to get your bills.

Hubdoc can do that for you! It can automatically grab your bank statements, utility bills, and other financial documents from online portals.

This means you spend less time hunting for papers and more time on your business.

It’s like having a little helper that collects everything for you.

2. Smart Data Extraction

Dealing with lots of invoices and receipts can mean tons of data entry.

Hubdoc is smart enough to read the important information from these documents.. 

It can extract key details like dates, amounts, and who you paid.

This information can then seamlessly sync with your Xero accounting or QuickBooks Online, saving you a lot of typing and potential mistakes.

3. Easy Mobile App Uploads

Got a receipt in your wallet? No problem!

Hubdoc has a mobile app that lets you take a picture of it with your phone.

Once you upload it, Hubdoc takes care of the rest.

This is super handy for when you’re on the go and need to keep track of expenses.

It’s like having a scanner in your pocket!

4. Secure Cloud-Based Storage

Losing important financial documents can be a real worry.

Hubdoc stores everything securely in the cloud-based system.

This means your documents are safe, & you can access them from any computer or device.

It’s like having a super safe digital filing cabinet that you can reach wherever you are.

5. Integration with Accounting Software

Hubdoc talks directly to your accounting software, like Xero.

This integration makes your bookkeeping process much smoother. 

When Hubdoc extracts data from your documents, it sends that information straight to your Xero accounting account. 

This helps your accountant and makes managing your finances much easier and faster.

6. Automatic Filing and Sorting

Hubdoc automatically files and sorts your documents.

When a new bill or receipt comes in, the system knows where to put it.

This means you don’t have to spend time creating folders and moving documents around.

Finding a specific document later is also very easy.

You can search for it by a keyword and find it in seconds.

7. Audit-Proof Documentation

Hubdoc makes it simple to keep your financial records ready for an audit.

The system stores all of your documents in a digital filing cabinet.

The original documents are linked to the data, so you always have proof of your expenses.

This helps you show tax authorities that your books are correct.

It gives you peace of mind that your records are safe and organized.

8. User Collaboration

Hubdoc is built for teamwork. You can invite your team members, accountants, or bookkeepers to your account.

This lets everyone work on the same documents at the same time.

You can also give each person different levels of access.

This makes sure that your team can get their work done without seeing private information they don’t need.

9. Document Export and Backup

The product makes it easy to get your documents out of the system.

You can export a large number of documents at once.

Hubdoc also has a built-in backup feature.

It can send copies of your documents to other cloud services like Dropbox.

This makes sure your documents are always safe and available, even if something goes wrong.

Pricing

Hubdoc has a very simple pricing Option, and that is:

Pros and Cons

It is important to choose the right tool for your business.

Looking at the pros & cons can help you decide if Hubdoc is a good fit.

Alternatives of Hubdoc

Hubdoc Compared

• Hubdoc vs Puzzle: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
• Hubdoc vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
• Hubdoc vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
• Hubdoc vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
• Hubdoc vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
• Hubdoc vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
• Hubdoc vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
• Hubdoc vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
• Hubdoc vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
• Hubdoc vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
• Hubdoc vs QuickBooks: This is well-known accounting software for businesses. Its alternative is built for personal finance.
• Hubdoc vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
• Hubdoc vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
• Hubdoc vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.

Personal Experience with Hubdoc

My team used Hubdoc to make our financial work a lot easier.

We needed a simple way to deal with bills and receipts without having to collect piles of paper.

We are a small business owner and wanted a tool that would help us manage our business operations better.

Hubdoc was the perfect fit. It helped us get a full picture of our finances.

This allowed us to improve and monitor our cash flow and saved us a lot of time, especially at tax time.

• We could connect all our bank accounts to Hubdoc. This let us see all our bank transactions in one place. It helped us get a clear view of our money and income.
• Hubdoc is not a self hosted or on premise solution, it’s an online accounting tool. We could give our accountant access to our data. This meant our accountant could easily see our financial records. This made it much easier for them to help us with our payroll and sales tax filings.
• The product helped us automate tasks and streamline our workflow. We could set up rules that would automatically track expenses and organize our documents. We also used the tool to pay bills on time.
• We were able to get our documents from different business apps and third party apps through Hubdoc. This helped us get a better picture of our spending and track expenses from various sources. We could also send invoices to our clients more easily.
• The security of the platform was very important to us. Hubdoc kept all our sensitive financial data safe. We could also give different levels of access to our employees so they could only see what they needed to.
• We used it with our free bookkeeping software because it made our bookkeeping records more organized. We didn’t need a starter plan to get the benefits. It was great to have all our documents in one place to prepare for our billing period.
• Hubdoc gave us real time data on our expenses, so we could always know what was happening. This helped us create better budgeting tools for our business. We didn’t need to track mileage separately. It also helped us with bank transfers and managing our profit.

Final Thoughts

Hubdoc is best accounting software for managing business documents.

It has key features that help you with expense tracking, time tracking and more.

The product helps you organize your unlimited bookkeeping records, purchase orders and get a clear picture of your finances.

It also helps you manage your payments and accounts receivable.

You can even use it to help you run payroll.

This tool is perfect for busy people who want to easily run your business.

It works well for xero users and others.

Ready to make your life easier? Try Hubdoc and get your time back.

Frequently Asked Questions

More Facts about Hubdoc

• Saving Money: Free tools help small businesses keep track of their finances without costing much.
• Useful Features: Many free apps let you send bills, view your spending, and match your bank records.
• Work from Anywhere: “Cloud-based” software means you can see your money info from any computer or phone with the internet.
• Less Work: Letting the computer do the math automatically saves time and stops mistakes.
• Bank Connections: Connecting the software to your bank account makes it easier to track your purchases and sales.
• Tax Help: Using this software organizes your records year-round, so doing your taxes is much easier.
• Custom Tools: “Open-source” software lets experts modify the program’s code to meet their business needs exactly.
• Mobile Apps: Many accounting programs have mobile apps so you can work while away from your desk.
• Easy for Beginners: You don’t need to be a math expert to use these tools because they are made to be simple.
• Wave: Wave has a free plan that lets you send as many bills as you want and track your spending.
• Xero: Xero is built for small businesses and offers plans that can scale as the business grows.
• Akaunting: This is a free program that lets users customize the code to build exactly what they need.
• Xero Automation: Xero automates boring tasks, like sending reports, saving business owners time.
• Zoho Books: Zoho Books offers a free version for very small businesses that make $50,000 or less per year.
• GnuCash: This is a free tool that runs on your desktop and does not send your data to the internet.
• QuickBooks: QuickBooks is a total package for small businesses because it tracks spending and helps pay employees.
• Xero Bank Feeds: Xero pulls in your bank transactions every day so you can easily review them.
• Brightbook: This is a free online system designed for small businesses with only 1 to 5 employees.
• Manager: a free tool that lets you send unlimited bills and manage multiple companies.
• Hubdoc Fetching: Hubdoc can automatically grab documents from your bank and the companies you pay.
• Hubdoc Storage: Hubdoc keeps your original documents safe so you are ready if you ever get audited.
• Hubdoc for Accountants: Accountants love Hubdoc because it keeps all their clients’ papers in one easy place.
• Hubdoc Errors: Sometimes the computer generates errors when reading text from an image, so users have to check it themselves.
• Hubdoc Integration: Hubdoc connects very well with Xero and QuickBooks Online. Most users are happy with how it works.
• Hubdoc Reading: Hubdoc uses technology to read a bill and extract the vendor’s name, date, total cost, and tax.
• Broken Connections: Some users say the automatic link to the bank often breaks and needs to be fixed by hand.
• Digital Filing: Think of Hubdoc like a digital filing cabinet that sorts your papers into folders by name.
• Hubdoc and Xero: By 2026, everyone will know Hubdoc works perfectly with Xero because Xero bought the company.
• Hubdoc Complaints: People often get frustrated because the interface looks outdated and bank connections stop working.
• Good Value: Many people like Hubdoc because it is often free if you already pay for Xero.
• Time Saver: Hubdoc is a great tool for saving time because it collects documents and reads the data for you.
• Complex Bills: Hubdoc struggles to read bills that list many items. It usually just reads the first page.
• Seamless Connection: People value Hubdoc for its smooth data sync with Xero and QuickBooks Online.
• Free with Xero: If you have a specific Xero plan, you get to use Hubdoc without paying extra.
• Old Look: Users say the Hubdoc screen looks a bit clunky and old-fashioned.
• 2026 Feedback: In 2026, users still say Hubdoc is a very useful tool for automatically gathering documents.
• Free Trial: You can try Hubdoc for 30 days, and you don’t even need a credit card.
• Cloud Management: Hubdoc is an online tool that automates business paperwork.
• One Place for Docs: Hubdoc lets you snap photos of receipts and bills and keeps them all in one spot.
• Syncing Data: Hubdoc integrates with accounting software to ensure your financial data matches.
• Less Typing: Hubdoc reads your documents for you, so you don’t have to type in all the numbers yourself.
• Security: Hubdoc keeps your private money papers safe with the same security banks use.
• Mobile Capture: There is a Hubdoc app that lets you take pictures of papers while you are out and about.
• Ready for Taxes: Hubdoc organizes all your papers so you are ready when it is time to do your taxes.