How to Use Notejoy: Complete Feature Guide (2026)

Quick Start

This guide covers every Notejoy feature:

• Getting Started — Create your Notejoy account and set up your first library
• How to Use Integrations — Push notes into Slack channels, Trello, HubSpot, Zoom, Google Drive, and Microsoft Office
• How to Use Notebook — Group notes by project or topic inside a library, the way folders work on your desktop
• How to Use Team Libraries — Give a whole team access to a shared space without setting permissions on every note
• How to Use Collaborative Editing — Let several people write in the same note at once and watch edits land live
• How to Use Powerful Search Operators — Narrow a search to one library, person, tag, or date instead of scrolling all the notes
• How to Use Compose Productively — Write things quickly with Markdown, headings, checkboxes, quotes, code blocks, and attachments
• How to Use Easy Clipping — Save web pages, images, PDFs, or articles straight into a notebook from your browser
• How to Use Custom Sidebar — Pin the libraries, notebooks, and tags you open most so they stand at the top
• How to Use Offline Access — Read and edit notes with no internet, then sync automatically when you reconnect

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Troubleshooting | Pricing | Alternatives

Why Trust This Guide

I have run my own notes and two client projects inside Notejoy for eight months.

Every screen below comes from that account, not from a press kit.

Notejoy is a collaborative notes app built for teams that write things down together.

Most people sign up, make a few notes, and never touch libraries or tags.

That is where the speed lives.

Notejoy helps a team organize notes in one place instead of five.

This guide shows you how to use Notejoy properly, feature by feature.

Notejoy Tutorial

This How to Use Notejoy tutorial walks through every feature in order, from your first note to search operators most users never find.

Notejoy

Notejoy keeps team notes in one searchable place. Share notes, leave quick feedback in the sidebar, and skip the email back and forth. Start on the free plan — no card required.

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Getting Started with Notejoy

Before any feature makes sense, finish this one-time setup.

It takes about three minutes.

Step 1: Create Your Notejoy Account

Go to the Notejoy website and click Sign Up.

Enter your email and a password, or sign in with Google.

✓ Checkpoint: A confirmation email lands in your inbox.

Step 2: Open the App on Your Device

Notejoy is accessible on Mac, Windows, iOS, Android, and the web app.

Install the desktop app if you plan to write daily.

Here is the home interface after you sign in:

✓ Checkpoint: You can see your personal library on the left.

Step 3: Create Your First Note

Click Add Note, type a title, and press Enter.

Your personal library is private, so it is a safe place to start.

How to Use Notejoy Integrations

Integrations lets you push notes into Slack channels, Trello, HubSpot, Zoom, Google Drive, and Microsoft Office.

Here is how to use it step by step.

Step 1: Open the integrations page

Click your avatar, then pick Integrations from the menu.

Every tool Notejoy can link to sits on one page.

Step 2: Connect Slack

Choose Slack, sign in, and approve the workspace request.

Pick which Slack channels are allowed to receive notes.

Here is what this looks like:

✓ Checkpoint: Slack posts a confirmation card in the channel you picked.

Step 3: Send a note across

Open any note, hit Share, and choose the channel.

How to Use Notejoy Notebook

Notebook lets you group notes by project or topic inside a library, the way folders work on your desktop.

Here is how to use it step by step.

Step 1: Open a library

Click a personal library or a team library in the sidebar.

Whatever you build next lives inside that library.

Step 2: Add the notebook

Click the plus icon beside the library name and type a title.

Name it after a project, a client, or a recurring meeting.

For example, one notebook per client keeps a whole project together.

Here is what this looks like:

✓ Checkpoint: The notebook shows under the library with its own note list.

Step 3: Move notes in

Drag any note from the note list onto the notebook.

How to Use Notejoy Team Libraries

Team Libraries lets you give a whole team access to a shared space without setting permissions on every note.

Here is how to use it step by step.

Step 1: Create the library

Click the down arrow next to the Add Note button.

Choose New Team Library and give it a clear title.

Step 2: Invite the team

Right-click the library and select Share.

Type each person’s email address and send the invite.

Here is what this looks like:

✓ Checkpoint: Invited members appear in the library’s member list.

Step 3: Set the access level

Switch anyone to View Only or Comment Only if needed.

How to Use Notejoy Collaborative Editor

Collaborative Editing lets you let several people write in the same note at once and watch edits land live.

Here is how to use it step by step.

Step 1: Open a shared note

Pick any note inside a team library.

Teammate cursors show up with their names attached.

Step 2: Write together

Type anywhere in the note while others edit their own sections.

Notejoy merges the changes without a save button.

Here is what this looks like:

✓ Checkpoint: Your comment appears as a thread beside the note body.

Step 3: Leave quick feedback

Open the Chatter sidebar and @mention the person you need.

How to Use Notejoy Powerful Search Operators

Powerful Search Operators lets you narrow a search to one library, person, tag, or date instead of scrolling all the notes.

Here is how to use it step by step.

Step 1: Open search

Click the search bar at the top of the app.

Step 2: Add an operator

Type a keyword, then add a filter such as an author or a tag.

Notejoy narrows results as you type each word.

Here is what this looks like:

✓ Checkpoint: Results drop from hundreds of notes to a short, useful list.

Step 3: Save the view

Bookmark a search you run weekly for one-click access.

How to Use Notejoy Composer

Compose Productively lets you write things quickly with Markdown, headings, checkboxes, quotes, code blocks, and attachments.

Here is how to use it step by step.

Step 1: Start a new note

Click Add Note, type a title, and press Enter.

Step 2: Format with Markdown

Type hash marks for headings or brackets for a checkbox.

Drop content like images, videos, or documents straight into the editor.

Here is what this looks like:

✓ Checkpoint: Formatting appears as you type, with no toolbar clicks.

Step 3: Turn it into a template

Save the layout as a template for recurring meetings.

How to Use Notejoy Easy Clipper

Easy Clipping lets you save web pages, images, PDFs, or articles straight into a notebook from your browser.

Here is how to use it step by step.

Step 1: Install the clipper

Add the Notejoy extension from your browser’s store.

Now you can capture research without a break in your writing.

Step 2: Clip a page

Click the icon, choose a library, and pick the notebook.

Highlights you select get saved with the link back to the source.

Here is what this looks like:

✓ Checkpoint: The clipped article shows in the notebook you chose.

Step 3: Annotate later

Open the clipped note and add your own comment on top.

How to Use Notejoy Custom Sidebar

Custom Sidebar lets you pin the libraries, notebooks, and tags you open most so they stand at the top.

Here is how to use it step by step.

Step 1: Open sidebar settings

Hover over any item and click the star icon.

Step 2: Pin your daily work

Star the two or three notebooks you open every morning.

Add your busiest tag so it sits in the same location.

Here is what this looks like:

✓ Checkpoint: Starred items sit in a Favourites group above everything else.

Step 3: Reorder the list

Drag pinned items into the order you actually work in.

How to Access Notejoy Offline

Offline Access lets you read and edit notes with no internet, then sync automatically when you reconnect.

Here is how to use it step by step.

Step 1: Install the desktop or mobile app

Notejoy runs on Mac, Windows, iOS, and Android.

Step 2: Mark libraries for offline use

Open settings and choose which libraries get stored on the device.

Offline support is a paid feature, so check your plan first.

Here is what this looks like:

✓ Checkpoint: A sync icon confirms the library is available offline.

Step 3: Work as normal

Edit anything while disconnected and let it sync later.

Notejoy Pro Tips and Shortcuts

After eight months in the app, these are the tricks I still use daily.

Keyboard Shortcuts

Hidden Features Most People Miss

• Email to Notejoy: Forward any email to your library address and it becomes a note automatically.
• Focus View: A full-screen editor that hides the sidebar so you can write without distraction.
• Read tracking: Open the note details to track who has viewed or edited it, which is helpful before you chase an approval.

Here are the benefits that keep me on Notejoy today:

Notejoy Common Mistakes to Avoid

Mistake #1: Keeping everything in one personal library

Mistake #2: Skipping tags because notebooks feel enough

Mistake #3: Expecting the free plan to cover a real team

Notejoy Troubleshooting

Problem: Search returns nothing useful

Cause: Notejoy search is literal and expects specific search language.

Fix: Drop the long sentence and search one distinctive word, then add a tag or author filter to narrow the note list.

Problem: A teammate cannot edit a shared note

Cause: The library permission is set to View Only or Comment Only.

Fix: Right-click the library, open Share, and switch that person to full edit access.

Problem: Edits are missing after working offline

Cause: Offline support sits behind a paid plan, so free accounts never stored the changes.

Fix: Check your plan, reconnect, and let the app sync before closing it.

📌 Note: If none of these help, contact Notejoy support from the app menu.

What is Notejoy?

Notejoy is a note taking app built for quick, organized notes and real-time team collaboration.

Think of it as a shared notebook that everyone can open at the same time.

Google Docs is built for documents, and Notejoy is built for notes you capture in seconds.

Notejoy makes that capture fast, then keeps every note searchable for the whole team.

There are two simple ways to organize: notebooks for structure, tags for everything else.

Watch this quick overview:

It includes these key features:

• Integrations: Connect Notejoy to Slack, Trello, HubSpot, Zoom, and Microsoft Office.
• Notebook: Sort notes into folders and nested subfolders by project.
• Team Libraries: Shared spaces where the team reads and writes together.
• Collaborative Editing: Real-time editing with threaded comments in a Chatter sidebar.
• Powerful Search Operators: Filter search by library, author, tag, or date.
• Compose Productively: Markdown formatting, checkboxes, code blocks, and file attachments.
• Easy Clipping: Browser clipper for pages, PDFs, and images.
• Custom Sidebar: Pin favourite libraries, notebooks, and tags for one-click access.
• Offline Access: Edit without internet and sync automatically afterwards.

For a full review, see our Notejoy review.

Notejoy Pricing

Here is what Notejoy costs in 2026:

Free trial: Yes — the free plan runs forever, with limits on libraries and storage.

Money-back guarantee: No published refund window, so downgrade before your next billing date.

💰 Best Value: Plus — it unlocks offline access, which is the one limit that hurts daily users.

Notejoy vs Alternatives

Notejoy sits between a plain note taking app and a full workspace tool.

Quick picks:

• Best overall: Notion — more features, if you accept the setup time.
• Best budget: Microsoft OneNote — free and already on most Windows machines.
• Best for beginners: Notejoy — the interface is familiar within an hour.
• Best for meetings: Sembly — it records and summarises without anyone typing.

🎯 Notejoy Alternatives

Looking for Notejoy alternatives? Here are the options worth a look:

• 🚀 Sembly: Records and summarises meetings automatically, so the note writes itself while you talk.
• 🌟 Notion: Databases, wikis, and docs in one app, though setup takes far longer than Notejoy.
• 🧠 Fireflies AI: Transcribes calls and pushes searchable highlights into your workflow after every meeting.
• 💼 ClickUp: Tasks, docs, and notes together, best if you want project management in the same tool.
• 🎨 Capacities: Object-based note taking that links people, meetings, and ideas instead of plain folders.
• ⚡ Taskade: Outlines, checklists, and chat in one fast way to plan work with a small team.
• 📊 Notta: Voice-to-text capture in many languages, handy when you talk faster than you write.
• 🔒 Craft: Beautiful documents with strong offline editing and clean sharing links for clients.
• 🎯 MeetGeek: Meeting recordings with action items pulled out and sent to the right person.
• 🔥 Mem AI: Self-organising notes that surface past writing when it becomes relevant again.
• 👶 Evernote: The familiar veteran, and Notejoy can import your Evernote library directly.
• 🔧 Microsoft OneNote: Free, flexible, and already installed if your team lives inside Microsoft Office.

For the full list, see our Notejoy alternatives guide.

⚔️ Notejoy Compared

Here is how Notejoy stands against each competitor:

• Notejoy vs Sembly: Sembly wins on meeting transcription. Notejoy wins when people write the notes themselves.
• Notejoy vs Notion: Notion is a build-it-yourself workspace. Notejoy is faster for quick, organized notes.
• Notejoy vs Fireflies AI: Fireflies captures calls. Notejoy stores, tags, and shares what came out of them.
• Notejoy vs ClickUp: ClickUp manages tasks. Notejoy stays a note taking app and loads noticeably faster.
• Notejoy vs Capacities: Capacities links ideas cleverly. Notejoy is simpler for teams that just need shared notes.
• Notejoy vs Taskade: Taskade is stronger for checklists. Notejoy is stronger for long-form writing and search.
• Notejoy vs Notta: Notta turns speech into text. Notejoy turns that text into shared team knowledge.
• Notejoy vs Craft: Craft looks better. Notejoy handles team libraries and permissions with less fuss.
• Notejoy vs MeetGeek: MeetGeek automates meetings. Notejoy covers everything outside the meeting too.
• Notejoy vs Mem AI: Mem leans on AI recall. Notejoy leans on notebooks, tags, and search operators.
• Notejoy vs Evernote: Evernote has more features. Notejoy feels lighter and imports your Evernote notes.
• Notejoy vs Microsoft OneNote: Microsoft OneNote is free. Notejoy is tidier for real-time team collaboration.

Start Using Notejoy Now

You now know how to use Notejoy end to end:

• ✅ Integrations
• ✅ Notebook
• ✅ Team Libraries
• ✅ Collaborative Editing
• ✅ Powerful Search Operators
• ✅ Compose Productively
• ✅ Easy Clipping
• ✅ Custom Sidebar
• ✅ Offline Access

Next step: Pick one feature and try it now.

Most people start by creating a team library and inviting one person.

It takes less than five minutes.

Frequently Asked Questions

How to use Notejoy?

Sign up, create a personal library, then create team libraries for shared work. Add notebooks per project, write notes, tag them, and invite teammates to comment.

Is Notejoy safe?

Yes. Notes are encrypted in transit and at rest, and Premium adds end-to-end encryption. Library permissions let you restrict access to View Only or Comment Only.

Is the note app free?

Notejoy has a free plan with 3 team libraries and 100MB storage. Paid plans start at $4 and add offline access, larger storage, and encryption.

What is the difference between Notejoy and Notion?

Notion is a workspace you build yourself with databases and wikis. Notejoy is a faster tool for capturing notes and sharing them with a team.

What is the best way to organize my notes?

Use libraries for people, notebooks for projects, and tags for themes that cross projects. One note can carry multiple tags, so searches stay short.