⚡ Quick Verdict:
- Pricing: Craft paid plans start at $4.79/month. Capacities starts at $9.99/month.
- Best for: Craft suits polished documents and daily notes. Capacities suits a linked personal knowledge base.
- Key difference: Craft is a document-first note taking app. Capacities is an object-based note taking application.
- Our pick: Craft for most users. It is cheaper, ships a built-in AI assistant, and works on every device.
Both Capacities and Craft promise to organize your notes in a smarter way.
But they take very different paths to get there.
Craft is a document-first note taking app with a clean, polished look.
Capacities is an object-based note taking application built around links and connections.
One helps you write beautiful pages. The other helps you build a second brain.
This guide breaks down both apps so you can pick the right one.
Overview
This Capacities vs Craft comparison covers pricing, key features, and ease of use.
We also look at who each note taking app works best for.
Our writers spent hands-on time with both the desktop app and web app.
Those notes appear in the “What Our Team Noticed” sections below.
By the end, you will know which tool fits how you create notes.
What is Craft?
Craft is a note taking app built for clean, structured content.
It started as an iOS app and now runs everywhere.
You write in blocks, then style them into polished web pages.
Craft also adds daily notes, a calendar, and an AI assistant.
Most people pick it to write and share documents that look great.
Here is a closer look at the Craft workspace in action.
🏆 Winner: Craft
Craft turns plain notes into beautiful documents. It works on the web, desktop app, and mobile app. A free version lets you test it first.
Craft Pricing
Here is what Craft costs in 2026. Let us break it down.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 per month | Testing the app and light note taking |
| Personal | $4.79 per month | Solo writers who want full features |
| Friends & Family | $8.99 per month | Sharing one account across a household |
Pricing verified January 2026.
Free trial: Yes. The free version works with no credit card and no time limit.
Money-back guarantee: Paid plans bill monthly or yearly. You can cancel from your account before the next renewal.
📌 Note: The free version covers most note taking needs. The Personal plan unlocks AI features, more storage, and unlimited documents.
⚠️ Warning: Yearly billing is cheaper per single month than paying monthly. Check both options before you buy.
Key Benefits of Craft
Here is what makes Craft worth a look:
- Beautiful Pages: Craft helps you create amazing things from plain text. You can turn notes into shareable web pages.
- AI Assistant: The built-in AI assistant can write, summarize, and fix your notes. It works right inside the editor.
- Daily Notes & Calendar: A calendar view links your daily notes to dates. It keeps your log of ideas in order.
- Cross-Device Access: Craft syncs across your iOS app, Android, web, and desktop app. Your notes follow you everywhere.
- Markdown Notes: Craft supports markdown notes and structured content. You can export pages without losing formatting.
- Offline Mode: You can write offline and sync later. The app also has a clean dark mode for night work.
What Our Team Noticed
Our writer signed up for Craft in January and spent several days using it for daily notes and project pages. Here is what stood out:
Craft Pros & Cons
✅ Pros
- Documents look polished with almost no effort
- Lower starting price than most note taking apps
- Built-in AI assistant writes and summarizes notes
- Works across web, desktop, and mobile devices
❌ Cons
- Linking notes is weaker than a true knowledge base
- No object types for structured research data
- Account sharing options are limited on lower plans
What is Capacities?
Capacities is an object-based note taking application.
It calls itself a “studio for your mind.”
Instead of plain pages, you create objects like people, books, and meetings.
These objects link together to reveal hidden connections between your ideas.
Many users treat Capacities as a personal knowledge base or second brain.
Here is a closer look at how Capacities organizes your notes.
🥈 Runner Up: Capacities
Capacities links your notes into a personal knowledge base. It is built for creative thinking and research. A free version is available to start.
Capacities Pricing
Here is what Capacities costs in 2026. Let us break it down.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Trying object-based notes |
| Pro | $9.99/month | Daily users who want AI and uploads |
| Believer | $12.49/month | Fans who want to support the developer |
Pricing verified January 2026.
Free trial: Yes. The free version has no time limit and needs no card.
Money-back guarantee: Plans bill monthly or yearly. You can cancel anytime from your account settings.
📌 Note: The Pro and Believer plans share the same core tools. The Believer plan mainly adds a way to support the developer.
⚠️ Warning: The free version limits AI features and file uploads. Heavy research users will likely need the Pro plan.
Key Benefits of Capacities
Here is what makes Capacities worth a look:
- Object-Based Notes: You create objects, not just pages. This structure helps you organize multiple notes by type.
- Hidden Connections: Contextual backlinks surface links between your notes. The result feels like a personal mind map.
- Powerful Search: A powerful search tool helps you find notes fast. The powerful search find feature scans every object.
- Quick Capture: Quick capture lets you save new content fast. A share sheet save content option works from your phone.
- AI Assistant: A powerful assistant adds AI features to your workflow. The powerful assistant right inside notes drafts and edits text.
- Daily Notes & Tags: Daily notes and tags keep your knowledge tidy. Templates and folders add more structure when you need it.
What Our Team Noticed
Our writer signed up for Capacities in January and spent several days building a small knowledge base. Here is what stood out:
Capacities Pros & Cons
✅ Pros
- Object types make research data easy to organize
- Contextual backlinks reveal hidden connections between ideas
- Clean, visually appealing design that aids focus
- Frequent new features based on user feedback
❌ Cons
- Higher starting price than Craft
- The object system takes time to learn
- No built-in presentation mode for sharing
Feature Comparison
Ready to dig into Capacities vs Craft side by side?
We will walk through ten key features so you can match each app to how you work.
| Feature | Capacities | Craft |
|---|---|---|
| Starting Price | $9.99/month | $4.79/month |
| Free Version | ✅ | ✅ |
| Object-Based Notes | ✅ | ❌ |
| Contextual Backlinks | ✅ | ✅ |
| AI Assistant | ✅ | ✅ |
| Powerful Search | ✅ | ✅ |
| Collaboration | ❌ | ✅ |
| Presentation Mode | ❌ | ✅ |
| Offline Access | ✅ | ✅ |
| Best For | Personal knowledge base | Polished documents |
1. Note-Taking Approach
Capacities: Capacities is an object-based note taking app. You do not just create notes on blank pages. You create objects from daily life, like people, books, and meetings, and the app links them together. This sets it apart from many other apps.
Craft: Craft uses a block-based document model. You write blocks of text, images, and tasks, then shape them into clean pages. This makes it closer to a polished writing app than a database.
⚠️ Warning: The object model in Capacities is powerful but takes time to learn. Craft feels familiar from your first note.
2. AI Assistant
Capacities: The Capacities AI assistant lives inside your notes. It can draft text, answer questions, and pull from your knowledge. Its AI features are tied to the Pro plan.
Craft: Craft also ships a built-in AI assistant. It writes, rewrites, and summarizes your notes. You can trigger it from any block to speed up writing.
3. Links and Backlinks
Capacities: Links are the heart of Capacities. Contextual backlinks show how your notes connect. This surfaces hidden connections and helps spark new ideas, much like a mind map.
Block linking goes one step deeper. You can link to a single block, not just a whole page.
Craft: Craft supports backlinks too. You can link pages and see references in one place. The system is solid, but it is lighter than the deep web of links in Capacities.
4. Powerful Search
Capacities: The powerful search tool scans every object and tag. The powerful search find feature returns results fast, even in a large knowledge base. It is a strong fit for research.
Craft: Craft search is quick and clean. It finds pages, blocks, and tasks across your account. For most note taking, it does the job without fuss.
5. Quick Capture
Capacities: Quick capture lets you jot ideas before they slip away. A share sheet save content option pulls web pages and text from your phone. It keeps creative thinking moving.
Craft: Craft captures notes fast through its mobile app and widgets. You can drop a thought into a daily note in seconds. It is simple and reliable.
6. Calendar and Daily Notes
Capacities: Capacities links daily notes to a calendar view. You can open any day and see what you wrote. This keeps a clear log of your thinking over time.
Craft: Craft has a built-in calendar and daily notes too. It can even connect to your calendar events. That makes it handy for planning your day around your notes.
7. Templates and Structure
Capacities: Templates speed up repeat notes. Custom object types let you define your own structure for books, projects, or tasks. This is where the app shines for power users.
Custom object types take structure further. You decide the fields each object holds.
Craft: Craft offers ready-made templates for notes, plans, and docs. They give you structured content without setup. You get less control than Capacities, but you start faster.
8. Collaboration and Sharing
Craft: Craft is the stronger pick here. You can share a page as a live web link or invite others to edit. This makes it easy to work with a team.
Capacities: Capacities is built more for solo use. Sharing is limited compared to Craft. If you mostly write for yourself, that may not matter.
9. Design and Personalization
Craft: Craft lets you style pages with themes, covers, and fonts. A clean dark mode is built in. This is why Craft pages look like polished web pages.
Capacities: Capacities has its own clean, artist’s studio feel. The visual design aids focus and creative thinking. It is less about styling pages and more about connecting ideas.
10. Cross-Device and Presentation
Craft: Craft works across the web app, desktop app, iOS app, and Android. It also has a presentation mode to turn notes into slides. That is a rare feature among note taking apps.
Presentation mode is a real standout. You can present a page without leaving the app.
Capacities: Capacities also runs on web, desktop, and mobile devices with offline access. It has no presentation mode. Your work stays inside the knowledge base.
11. Pricing & Cost
Let us compare the pricing plans side by side.
| Plan | Capacities | Craft |
|---|---|---|
| Free | $0 | $0 per month |
| Entry Paid | $9.99/month (Pro) | $4.79/month (Personal) |
| Top Paid | $12.49/month (Believer) | $8.99/month (Friends & Family) |
Capacities: Capacities offers a free version and two paid tiers. The Pro plan unlocks AI and uploads. The Believer plan costs more, mainly to support the developer.
Craft: Craft is the cheaper option. Its entry plan undercuts the Capacities Pro plan by more than five dollars per single month. For budget buyers, that gap matters.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Lowest price | Craft | Starts at $4.79/month |
| Personal knowledge base | Capacities | Object-based links |
| Polished shared documents | Craft | Web pages and collaboration |
| Deep research and tags | Capacities | Custom object types |
| Beginner-friendly start | Craft | Familiar editor |
💰 Your Budget
Craft is the cheaper app at $4.79 per month. Capacities asks $9.99 for its Pro plan.
🔌 Your Devices
Both run on the web app, desktop app, and mobile app. Both also have an iOS app and Android support with offline access.
📝 Your Writing Style
Pick Craft to write clean pages and markdown notes. Pick Capacities to link notes and grow a second brain.
🎓 Your Experience Level
New users settle into Craft fast. Capacities rewards people who enjoy building structure and a knowledge base.
🆓 Free Trials and Demos
Each app has a free version with no card needed. Test both on a real project before you pay.
🛟 Support and Updates
Both teams respond to user feedback and ship new features often. Capacities is praised for its detailed docs.
Switching Guide
Already using one of these tools? Here is what to expect if you switch.
🔄 Switching from Capacities to Craft?
✅ What you’ll gain:
- A lower price and simpler editor
- Real-time collaboration and shareable web pages
- A built-in presentation mode
❌ What you’ll lose:
- Object-based notes and custom object types
- Deep contextual backlinks and the mind map feel
- The studio-for-your-mind research workflow
📋 How to switch:
- Export your notes from Capacities as markdown
- Create a free Craft account
- Import the files and rebuild your folders
🔄 Switching from Craft to Capacities?
✅ What you’ll gain:
- A true personal knowledge base with linked objects
- Hidden connections that spark new ideas
- Custom object types for research and tasks
❌ What you’ll lose:
- The lower price point
- Easy collaboration and page sharing
- Presentation mode and heavy page styling
📋 How to switch:
- Export your pages from Craft as markdown
- Open a free Capacities account
- Import notes, then sort them into object types
What Our Review Didn’t Cover
This comparison focused on solo users and small teams. We did not test large-scale account sharing or every API and integration. Our notes are based on the January 2026 versions, so features may have changed. If you manage a big team or need niche export tools, your sense of the best fit may differ from ours.
Final Verdict
| Category | Winner |
|---|---|
| 💰 Pricing | Craft |
| 🚀 Core Note Taking | Tie |
| 🔗 Linking & Knowledge Base | Capacities |
| 🤝 Collaboration | Craft |
| 🎨 Design & Sharing | Craft |
| 🔍 Search & Research | Capacities |
| 🏆 Overall Winner | Craft |
🏆 WINNER: CRAFT
Craft wins 3 of 6 categories, with 2 going to Capacities and 1 tie.
Best for: Polished documents, daily notes, team sharing
Capacities and Craft are two very different note taking apps.
Craft is a studio for clean pages, daily notes, and sharing.
Capacities is a studio for your mind, built to link knowledge and ideas.
Capacities is excellent if you want a deep, connected second brain.
But for most users who want a cheaper, friendlier app, Craft is the better choice.
More of Capacities Compared
Here is how Capacities stacks up against other note taking apps:
Capacities vs Notion
Capacities wins on: Faster object-based notes, a cleaner mind-map feel, less setup to get started
Notion wins on: Databases and tasks, team collaboration, a huge template library
Capacities wins on: Built-in objects, an easier learning curve, no plugins to manage
Obsidian wins on: Local source code control, offline-first files, a deep plugin community
Capacities wins on: A more polished web app, simpler daily notes, faster quick capture
Anytype wins on: Local-first data, end-to-end encryption, open object design
More of Craft Compared
Here is how Craft stacks up against other note taking apps:
Craft wins on: Prettier pages out of the box, a faster editor, a built-in presentation mode
Notion wins on: Flexible databases, deeper team tools, more third-party integrations
Craft wins on: A friendlier design, easy cloud sync, simple page sharing
Obsidian wins on: Local files you own, a graph view of links, free desktop use
Craft vs Coda
Craft wins on: Cleaner writing, a better mobile app, a lower entry price
Coda wins on: Powerful tables, app-like docs, built-in automations
Frequently Asked Questions
What is the difference between Notion and Capacities?
Notion is built around flexible databases and tasks. Capacities is built around linked objects for a personal knowledge base. Capacities feels more like a connected mind map.
What do you use Capacities for?
People use Capacities for note taking, journaling, and research. It links daily notes, books, and meetings into one knowledge base. Many treat it as a second brain.
What is the Craft app used for?
Craft is used to write and share polished documents. You create notes, daily logs, and web pages, then share them with a link. It also has an AI assistant.
Can you use Craft for free?
Yes. Craft has a free version with no card needed. Paid plans start at $4.79 per month and add AI features, more storage, and unlimited documents.
Are Capacities better than Obsidian?
It depends on your needs. Capacities is easier to learn and ships objects out of the box. Obsidian wins if you want local files and plugin control.
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