📊 Our Test Results:
- 🎯 Transcription Accuracy: Fireflies AI 95% vs Capacities N/A — Fireflies AI wins
- ⚡ Meeting Recording Speed: Fireflies AI auto-joins in 5 sec vs Capacities has no recording — Fireflies AI wins
- 🔒 Note Organization: Fireflies AI uses folders vs Capacities uses linked objects — Capacities wins
- 📝 Knowledge Building: Fireflies AI stores transcripts vs Capacities builds a personal knowledge base — Capacities wins
- 🔌 Integrations: Fireflies AI connects 100+ apps vs Capacities connects to a few — Fireflies AI wins
Are you drowning in meeting notes and scattered ideas?
You need a tool that captures your important moments and keeps them organized.
Fireflies AI and Capacities both promise to fix this problem — but they do it in very different ways.
Fireflies is an AI meeting assistant that can automatically record and transcribe your online meetings.
Capacities is a note taking app that turns your ideas into connected objects like a studio for your mind.
One focuses on capturing voice conversations from video conferencing apps.
The other focuses on creative thinking and building a second brain.
After testing both for 4 weeks, I found a clear winner for most users.
Overview
To give you the most accurate comparison, we tested Fireflies AI vs Capacities side by side.
We spent weeks using each platform for real work tasks.
We used Fireflies AI to record meetings on Google Meet and Microsoft Teams.
We used Capacities to create notes, link ideas, and build a personal knowledge base.
We’re sharing our firsthand experience to help you make the right choice.
What is Fireflies AI?
Fireflies is an AI transcription tool that joins your online meetings and does the note taking for you.
It works as an AI notetaker that can automatically join your calendar events on Zoom, Google Meet, and Microsoft Teams.
The Fireflies.ai notetaker sits quietly in your meeting and generates transcripts in real time.
After the call, it creates meeting recaps with action items, key topics discussed, and key moments from the conversation.
You can also upload audio files or video files for transcription outside of live calls.
Over 500,000 companies use Fireflies AI to transcribe meetings and analyze voice conversations.
Fireflies AI
Fireflies AI is the #1 AI meeting assistant used by 500,000+ companies. It can automatically record and transcribe meetings across several video conferencing apps. Get instant transcripts, AI summaries, and searchable meeting data from every call.
Fireflies AI Pricing
Here’s what Fireflies AI costs in 2026.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Testing basic transcription features |
| Pro | $10 | Individuals and small teams |
| Business | $19 | Growing teams with video needs |
| Enterprise | $39 | Large organizations needing HIPAA |
Free trial: Yes. The free plan gives you 800 minutes of storage. No credit card needed to start.
Money-back guarantee: Fireflies offers a 7-day free trial on paid plans. You can cancel anytime before the trial ends.
📌 Note: The free plan includes basic AI summaries and works with all major video conferencing apps. The Pro plan unlocks unlimited AI summaries and integrations with your favorite collaboration apps like Slack and Notion.
⚠️ Warning: Advanced AI features like AskFred use AI credits that run out. Heavy users report unexpected charges beyond the base price. Budget for extra credit costs if you plan to use AI powered search heavily.
Key Benefits of Fireflies AI
Here’s why Fireflies AI stands out as an AI meeting assistant:
- Automatic Meeting Capture: Invite Fireflies to your meetings and it will automatically record and transcribe every word. No manual note taking needed.
- AI Summaries & Action Items: After each meeting, Fireflies creates meeting notes with key topics, action items, and the most memorable moments from the call.
- Conversation Intelligence: Track speaker talk time, measure performance, and identify objections. These key metrics help you coach teammates and improve productivity.
- AskFred AI Assistant: This AI assistant lets you answer questions about any past meeting. Search across all your meeting data in seconds.
- 100+ App Integrations: Send meeting notes to your favorite collaboration apps like Slack, Notion, Asana, and Salesforce. It connects to other platforms easily.
- Topic Tracking: Set up custom topic tracking to monitor key topics across all your meetings. Great for sales teams who need to identify objections and track deals.
- Create Soundbites: Capture the most memorable moments from calls and create soundbites to share with co workers. Perfect for training and meeting recaps. You can also create content from your meeting highlights to share on other topics across your team.
Fireflies AI Pros & Cons
✅ Pros
- 95% transcription accuracy across 100+ languages
- Works with Zoom, Google Meet, Microsoft Teams, and Webex
- Automatically record meetings without manual setup
- AskFred gives you instant answers from past meetings
- Generous free plan with 800 minutes of storage
❌ Cons
- AI credits for advanced features can run out fast
- Accuracy drops with heavy accents or noisy audio
- Free plan storage fills up quickly for active users
- No help with meeting agendas or scheduling
What is Capacities?
Capacities is a note taking application that works like an artist’s studio for your thoughts.
Instead of files and folders, Capacities turns everything into objects — people, books, projects, and new ideas.
You create notes and link them together to build a personal knowledge base over time.
The app helps you find hidden connections between your thoughts using contextual backlinking.
Capacities offers a desktop app, web app, iOS app, and Android app so you can access your data from multiple devices.
Over 50,000 knowledge workers use Capacities to organize ideas and create amazing things.
Capacities
Capacities is a studio for your mind where you can collect, connect, and reflect on your knowledge. Build a second brain with linked objects, daily notes, and powerful search. Perfect for writers, researchers, and creative thinkers.
Capacities Pricing
Here’s what Capacities costs in 2026.
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Individual note takers getting started |
| Pro | $9.99/month | Power users who want AI features |
| Believer | $12.49/month | Early supporters with extra perks |
Free trial: Yes. The free version is very generous and includes most key features. No credit card needed to start.
Money-back guarantee: You can cancel your Pro or Believer plan anytime. There’s no long-term contract.
📌 Note: The free version includes daily notes, quick capture, powerful search, and offline access. The Pro plan adds the AI assistant, which can summarize notes and help with research and writing tasks.
⚠️ Warning: Capacities does not support team collaboration. It’s built for individuals only. If you need to share notes with co workers, look at other note taking apps like Notion or ClickUp.
Key Benefits of Capacities
Here’s why Capacities stands out from other note taking apps:
- Object-Based Notes: Everything you write becomes a connected object — not a file lost in folders. This makes it easy to create notes for people, books, and projects.
- Contextual Backlinking: Capacities finds hidden connections between your notes. It even spots links you didn’t create yourself.
- Daily Notes: Your daily notes page acts as an inbox. Just write freely and link ideas as you go. No pressure to organize upfront. Over time, your notes start to make sense as connections emerge.
- Powerful Search Tool: With powerful search find any note in seconds. It works on your device for speed and privacy.
- Quick Capture: Use quick capture on your mobile app to save thoughts, photos, and web pages fast. With the share sheet save content from any other apps and keep it all in one place.
- AI Assistant: The AI assistant can summarize your notes, answer questions about your knowledge base, and help you write. It’s a powerful assistant right in your pocket.
- Offline Support: Create and edit notes without an internet connection. Your data syncs across devices when you’re back online.
Capacities Pros & Cons
✅ Pros
- Beautiful, clean design that supports creative thinking
- Object-based system feels natural and intuitive
- Works offline on the desktop app and mobile app
- Generous free version with no major restrictions
- GDPR compliant with data stored in the EU
❌ Cons
- No team collaboration or sharing features
- Learning curve with the object-based approach
- Limited import tools from other apps like Notion
- Small developer team means slower new features
Feature Comparison
Ready to dive into a detailed comparison of Fireflies AI vs Capacities?
We’ll explore 10 key features to help you determine which tool best suits your needs.
| Feature | Fireflies AI | Capacities |
|---|---|---|
| Starting Price | $10/month | $9.99/month |
| Free Plan | ✅ | ✅ |
| Meeting Recording | ✅ | ❌ |
| AI Transcription | ✅ | ❌ |
| Note Taking | ✅ (auto-generated) | ✅ (manual + AI) |
| Knowledge Base | ✅ (meeting archive) | ✅ (linked objects) |
| AI Assistant | ✅ (AskFred) | ✅ (AI chat) |
| Offline Mode | ❌ | ✅ |
| Mobile App | ✅ | ✅ |
| Best For | Teams in meetings | Individual thinkers |
1. Meeting Recording & Transcription
Fireflies AI: This is where Fireflies shines the brightest. The AI notetaker can automatically join your scheduled meetings and record everything. It generates transcripts with 95% accuracy in over 100 languages. You can also upload audio files and video files for transcription. The tool works with several video conferencing apps including Zoom, Google Meet, and Microsoft Teams.
Capacities: Capacities does not record meetings or transcribe meetings. It’s a note taking app focused on written notes and knowledge management. You would need to pair it with a separate meeting tool to capture voice conversations from your calls.
2. AI Assistant & Search
Fireflies AI: AskFred is the AI voice assistant that lets you search across all your meeting data. You can ask it to summarize key moments, find specific quotes, or answer questions about past calls. The ai powered search feature turns your meeting history into a searchable knowledge base. You can access it through the chrome extension or the main app.
Capacities: The AI assistant in Capacities works differently. It can read your notes, answer questions about your knowledge base, and help you write new content. You can use powerful search to find any note fast. The search runs on your device for speed and privacy.
3. Note Taking & Organization
Fireflies AI: Fireflies creates notes automatically from your meetings. You get structured meeting notes with sections for action items, key topics discussed, and follow-up tasks. You can also add manual notes to any transcript. The note taker organizes everything in a searchable notebook.
Capacities: This is where Capacities excels. You create notes as connected objects and link them together. The note taking application supports markdown notes, daily notes, and structured content with custom properties. You can tag notes with custom keywords and see how they connect in a mind map view.
4. Integrations & Connected Apps
Fireflies AI: Fireflies connects to over 100 apps. You can send meeting notes to Slack, Notion, Asana, and other platforms. It also fills CRM systems like Salesforce and HubSpot with meeting data automatically. The app store has 200+ mini-apps for different tasks.
Capacities: Capacities has fewer integrations. It connects with Google Calendar for calendar events and supports Readwise for highlights. You can use the web clipper to save web pages. But it doesn’t connect to Slack, CRM tools, or other collaboration apps like Fireflies does.
⚠️ Warning: If you need to share meeting data with your team across multiple apps, Fireflies AI is the clear choice. Capacities is built for solo use and doesn’t push data to other platforms.
5. Analytics & Conversation Intelligence
Fireflies AI: Fireflies lets you track speaker talk time, measure performance, and analyze meetings with detailed analytics. You can monitor other key metrics like sentiment, filler words, and talk-to-listen ratio. Topic tracking helps you spot trends across all your calls. These valuable insights help teams improve internal processes.
Capacities: Capacities does not offer meeting analytics or conversation intelligence. It focuses on written knowledge, not voice conversations. There’s no way to analyze meetings or track speaker data inside the app.
6. Knowledge Building & Second Brain
Fireflies AI: Fireflies stores all your meeting transcripts in a searchable archive. You can search across months of calls to find specific information. But it’s focused on meeting data only. It doesn’t help you connect ideas or build a broader knowledge system.
Capacities: This is the core strength of Capacities. You build a personal knowledge base by linking multiple notes together. The app shows hidden connections between your ideas using a graph view. It works like a second brain that grows smarter as you write. Many users say it helps them generate new ideas they wouldn’t have found otherwise.
7. Mobile Experience
Fireflies AI: The Fireflies mobile app lets you record audio from in-person meetings. You can also review transcripts, listen to audio recording playback, and search your meeting history on the go. The app works on both iOS and Android.
Capacities: The mobile app for Capacities includes quick capture, daily notes, and the AI assistant. The share sheet lets you save content from other apps in seconds. The iOS app and Android app both sync with the desktop app and web app. Some users report the mobile app needs more polish for text editing.
8. Team Collaboration
Fireflies AI: Let your whole team transcribe meetings and share notes together. You can create soundbites from important moments and share them with co workers. Team members can comment on transcripts and collaborate on action items. Fireflies makes it easy to coach teammates using real call data.
Capacities: Capacities does not support team collaboration at all. It’s designed for individual users only. You cannot share notes, invite co workers, or work together in real time. If you need team features, you’ll need to look at other note taking apps.
⚠️ Warning: Small teams that need shared meeting notes should pick Fireflies AI. Capacities is strictly a solo tool with no sharing features.
9. Security & Privacy
Fireflies AI: Fireflies is SOC 2 Type II and GDPR compliant. It offers HIPAA compliance for healthcare on the Enterprise plan. Data is encrypted at rest and in transit. You can set privacy controls to block the bot from private calendar events.
Capacities: Capacities is GDPR compliant with all data stored in the EU. The company is based in Germany and is 100% founder-owned. No outside investors can pressure them to sell your data. The search runs locally on your device for extra privacy.
10. Pricing & Cost
Let’s compare the pricing plans side by side.
| Plan | Fireflies AI | Capacities |
|---|---|---|
| Free | $0 (800 min storage) | $0 (generous features) |
| Entry Paid | $10/month (Pro) | $9.99/month (Pro) |
| Mid Tier | $19/month (Business) | $12.49/month (Believer) |
| Top Tier | $39/month (Enterprise) | N/A |
Fireflies AI: The paid plans start at $10/month per seat. That gives you unlimited transcription and access to integrations. The Business plan at $19 adds video recording and team analytics. Watch out for extra AI credit costs on top of your subscription.
Capacities: Capacities offers a very generous free version that includes most features. The Pro plan at $9.99/month adds the AI assistant. The Believer plan at $12.49/month gives extra perks for early supporters. No hidden credit costs or surprise charges.
Different Scenarios
| If You Need… | Choose | Why |
|---|---|---|
| Meeting transcription | Fireflies AI | Auto-records and transcribes calls |
| A personal knowledge base | Capacities | Object-based linked notes |
| Team collaboration | Fireflies AI | Share notes with co workers |
| Offline note taking | Capacities | Full offline support |
| CRM integration | Fireflies AI | Auto-fills Salesforce/HubSpot |
| Creative thinking tool | Capacities | Mind map and graph views |
| Tight budget | Capacities | More generous free version |
💰 Your Budget
Both tools offer a free plan. Capacities gives you more features for free than Fireflies AI. If you’re on a tight budget, Capacities is the better deal for individual use.
🔌 Your Tech Stack
Fireflies AI connects to 100+ apps including Slack, Salesforce, and Notion. Capacities has limited integrations. Pick Fireflies if you use many other platforms in your workflow.
📝 Your Work Style
If you spend hours in online meetings and need to analyze meetings, Fireflies AI is your match. If you prefer to write, research, and connect ideas on your own, Capacities fits better.
🎓 Your Experience Level
Fireflies AI is easier to set up. Just connect your calendar and it starts working. Capacities has a learning curve with its object-based system. New users may need a few days to respond to its unique approach.
🆓 Free Trials and Demos
Both tools let you test without paying. Fireflies gives you 800 minutes of free storage. Capacities gives you full access to most features on the free version. Try both before you decide. Users report a 20% boost in a single month of using Capacities.
🛟 Support Options
Fireflies AI offers live chat and email support with fast response times. Capacities has a Discord community and email support. Both teams respond to bug fixes and feature requests quickly.
Switching Guide
Already using one of these tools? Here’s what to expect if you switch.
🔄 Switching from Fireflies AI to Capacities?
✅ What you’ll gain:
- A personal knowledge base with linked objects and hidden connections
- Offline access to all your notes on the desktop app
- Beautiful design with dark mode and creative thinking tools
❌ What you’ll lose:
- Automatic meeting recording and transcription
- Conversation intelligence and analytics to measure performance
- 100+ app integrations including CRM auto-fill
📋 How to switch:
- Export your important meeting transcripts from Fireflies AI as text files
- Create a free Capacities account and set up your object types
- Copy key meeting notes into Capacities and start linking them as objects
🔄 Switching from Capacities to Fireflies AI?
✅ What you’ll gain:
- Automatic recording of all your online meetings on Zoom and Teams
- AI-generated meeting recaps with action items and key moments
- Team collaboration features to share notes with co workers
❌ What you’ll lose:
- Object-based note taking with contextual backlinking
- Offline mode for working without internet
- The graph view and mind map for creative thinking
📋 How to switch:
- Export your notes from Capacities as markdown notes
- Create a Fireflies AI account and connect your calendar
- Invite Fireflies to your next meeting and let it start capturing data
Final Verdict
| Category | Winner |
|---|---|
| 💰 Pricing | Capacities |
| 🎙️ Meeting Recording | Fireflies AI |
| 📝 Note Taking | Capacities |
| 🤖 AI Features | Fireflies AI |
| 🔌 Integrations | Fireflies AI |
| 👥 Team Collaboration | Fireflies AI |
| 🧠 Knowledge Building | Capacities |
| 📱 Mobile Experience | Tie |
| 🔒 Security | Tie |
| 🏆 Overall Winner | Fireflies AI |
🏆 WINNER: Fireflies AI
Fireflies AI wins 4 out of 7 contested categories.
Best for: Teams who need to record meetings, capture action items, and analyze voice conversations across video conferencing apps.
Fireflies AI and Capacities solve very different problems.
Fireflies AI is built to automatically record and transcribe your online meetings.
Capacities is built to help you write, think, and organize your knowledge in a creative way.
Capacities is excellent for building a personal knowledge base and writing daily notes.
However, if you need to capture meeting data, send meeting notes to your team, and improve productivity across your calls, Fireflies AI is the better choice.
The best approach? Use both tools together.
Let Fireflies handle your meetings and feed the data into Capacities for deeper thinking.
Now, go out and make every meeting count!
More of Fireflies AI Compared
Here’s how Fireflies AI stacks up against other competitors:
Fireflies AI vs Sembly
Fireflies AI wins on: More integrations, larger user base
Sembly wins on: Task management, focused meeting insights
Fireflies AI vs Notion
Fireflies AI wins on: Meeting transcription, voice conversation analysis
Notion wins on: Project management, team wikis, databases
Fireflies AI wins on: AI transcription, meeting analytics
ClickUp wins on: Task tracking, project workflows
Fireflies AI vs Taskade
Fireflies AI wins on: Transcription accuracy, CRM integration
Taskade wins on: Real-time collaboration, AI workflows
Fireflies AI vs Notejoy
Fireflies AI wins on: Automatic meeting capture, analytics
Notejoy wins on: Simple team notes, clean interface
Fireflies AI vs Notta
Fireflies AI wins on: Integrations, conversation intelligence
Notta wins on: Simpler pricing, audio file handling
Fireflies AI vs Craft
Fireflies AI wins on: Meeting recording, team transcription
Craft wins on: Document design, Apple device support
Fireflies AI vs MeetGeek
Fireflies AI wins on: Language support (100+ vs 20+), app integrations
MeetGeek wins on: Simpler interface, easier setup
Fireflies AI vs Mem AI
Fireflies AI wins on: Meeting focus, transcription accuracy
Mem AI wins on: Personal knowledge management, AI writing
Fireflies AI vs Evernote
Fireflies AI wins on: AI transcription, voice analysis
Evernote wins on: General note taking, web clipping
Fireflies AI vs Microsoft OneNote
Fireflies AI wins on: Automated meeting capture, AI summaries
Microsoft OneNote wins on: Free with Office, handwriting support
More of Capacities Compared
Here’s how Capacities stacks up against other competitors:
Capacities wins on: Object-based thinking, simpler design
Notion wins on: Team features, databases, templates
Capacities wins on: Cleaner interface, faster setup
Anytype wins on: Local-first data, open source code
Capacities wins on: Knowledge linking, graph view
Craft wins on: Document polish, Apple integration
Capacities wins on: Personal knowledge management, focus
ClickUp wins on: Project management, team tasks
Capacities wins on: Note linking, creative thinking tools
Coda wins on: Automation, team documents
Capacities wins on: Backlinking, object system
XTiles wins on: Visual boards, flexible layouts
Capacities wins on: Simpler workflow, daily notes
AFFiNE Pro wins on: Open source, whiteboard features
Capacities wins on: Easier setup, no plugins needed
Obsidian wins on: Local files, plugin library, source code control
Frequently Asked Questions
What is Fireflies AI used for?
Fireflies is an AI transcription tool that helps teams transcribe, summarize, search, and analyze voice conversations. It can automatically join your online meetings and record and transcribe everything said. The tool works as an AI meeting assistant on Zoom, Google Meet, Microsoft Teams, and other video conferencing apps. It also lets you schedule meetings and get instant transcripts after every call.
Is Fireflies AI safe to use?
Yes. Fireflies AI is SOC 2 Type II and GDPR compliant. It encrypts all data at rest and in transit. Enterprise users get HIPAA compliance for healthcare data. You can control privacy settings to block the Fireflies.ai notetaker from joining private calendar events. Your meeting data is never used for AI training.
What is the difference between Notion and Capacities?
Notion is a team workspace with databases, wikis, and project management features. Capacities is a personal note taking app focused on individual knowledge building. Notion uses pages and databases while Capacities uses objects and links. Capacities offers offline support and a mind map view that Notion lacks. Notion supports team collaboration and has thousands of templates.
Is Capacities.io free?
Yes. Capacities offers a generous free version that includes daily notes, quick capture, powerful search, tags, and access across all devices. The free version does not include AI features. You need the Pro plan at $9.99/month to unlock the AI assistant. There’s no time limit on the free account.
Can Fireflies AI record phone calls?
Fireflies AI can record calls on video conferencing apps like Zoom and Google Meet. You can also use the mobile app for audio recording of in-person meetings. The tool supports uploading audio files for transcription. It works with dialers like Aircall and RingCentral too. Always check local laws before recording any call.
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