9 Best Zoho Books Alternatives: Top Expense Tracking in 2025

Feeling stuck with your accounting software?

Zoho Books might have seemed great, but maybe your business has grown, and it’s not keeping up.

Frustrating, right? You need tools that work with you, not against you.

This isn’t just a list; it’s your path to a better financial future.

We’ll explore the 9 best Zoho Books alternatives for 2025.

Discover software that truly fits your business, saves you time, and gives you more control.

Ready to find your perfect accounting partner?

What Are the Best Zoho Books Alternatives?

Finding the right accounting software can be tough.

You want something that fits your business, makes money management easy, and saves headaches.

We’ve done the work to help.

Here are the top alternatives to Zoho Books.

1. Xero (⭐4.8)

Xero is another big player in the accounting world, especially popular with small businesses and startups.

It’s known for being super user-friendly and having a clean design.

If you’ve found other software clunky, Xero might be a breath of fresh air.

It’s built for collaboration, making it easy to work with your accountant.

Unlock its potential with our Xero tutorial.

Also, explore our Zoho Books vs Xero comparison!

Our Take

Join 2 million+ businesses using Xero accounting software. Explore its powerful invoicing features now!

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Key Benefits

• Automated bank reconciliation
• Online invoicing and payments
• Bill management
• Payroll integration
• Reporting and analytics

Try Xero for free

Pricing

• Starter: $29/month.
• Standard: $46/month.
• Premium: $69/month.

Try Xero for free

Pros

• Great for managing invoices online.
• Bank reconciliation is very efficient.
• Lots of integrations are available.
• The user interface is quite friendly.

Cons

• AI features are somewhat limited compared to others.
• Lower-tier plans have transaction limits.
• Customer support can sometimes be slow.

Try Xero for free

2. Puzzle IO (⭐4.5)

This tool is built specifically for startups and founders.

It’s not your usual accounting software.

Instead, it gives you a super clear, real-time picture of your money, without all the confusing jargon.

Think of it as your financial dashboard, showing you exactly what’s happening with your cash.

Unlock its potential with our Puzzle IO tutorial.

Also, explore our Zoho Books vs Puzzle IO comparison!

Our Take

Ready to simplify your finances? See how Puzzle io can save you up to 20 hours a month. Experience the difference today!

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Key Benefits

Puzzle IO really shines when it comes to helping you understand where your business is headed.

• 92% of users report better financial forecasting accuracy.
• Get real-time insights into your cash flow.
• Easily create different financial scenarios to plan.
• Collaborate seamlessly with your team on financial goals.
• Track key performance indicators (KPIs) in one place.

Try Puzzle io for free

Pricing

• Accounting basics: $0/month.
• Accounting Plus Insights: $42.50/month.
• Accounting Plus Advanced Automation: $85/month.
• Accounting Plus scale: $255/month.

Try Puzzle io for free

Pros

• Love the strong focus on planning.
• Forecasting tools are impressive.
• Real-time data is super helpful.
• Collaboration features work quite well.
• Interface feels pretty intuitive.

Cons

• It might be overkill for very small setups.
• Integration options could be broader.
• Customer support response time varies.

Try Puzzle io for free

3. Dext (⭐4.0)

This tool isn’t a full accounting system by itself.

Think of it more as a super helper for your existing accounting software, like QuickBooks or Xero.

Its main job is to grab information from your receipts and invoices automatically.

This means less typing for you, which is a big win!

Unlock its potential with our Dext tutorial.

Also, explore our Zoho Books vs Dext comparison!

Our Take

Ready to reclaim 10+ hours a month? See how Dext’s automated data entry, expense tracking, and reporting can streamline your finances. 

Try Dext for free Read Full Review Dext alternatives

Try Dext for free

Key Benefits

Dext really shines when it comes to making expense management a breeze.

• 90% of users report a significant decrease in paper clutter.
• It boasts an accuracy rate of over 98% in extracting data from documents.
• Creating expense reports becomes incredibly quick and easy.
• Integrates smoothly with popular accounting platforms, such as QuickBooks and Xero.
• Helps ensure you never lose track of important financial documents.

Pricing

• Annually Subscription: $24

Try Dext for free

Pros

• Super handy mobile app.
• Receipt scanning.
• Cuts down on paperwork.
• Integration with Xero is seamless.
• Keeps all expenses well-organized.

Cons

• Reporting features are somewhat basic.
• It’s not really focused on forecasting.
• Occasional glitches in data extraction occur

Try Dext for free

4. Synder (⭐3.8)

Synder isn’t a full accounting program; it’s a smart helper for online businesses.

It automatically pulls your sales and payment info from places like Shopify or Stripe right into your accounting software.

This saves you tons of manual work, especially with matching up transactions.

Unlock its potential with our Synder tutorial.

Also, explore our Zoho Books vs Synder comparison!

Our Take

Synder automates your accounting, syncing sales data seamlessly to QuickBooks, Xero, and more. Businesses using Synder report saving an average of 10+ hours per week.

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Key Benefits

• Automatic sales data synchronization
• Multi-channel sales tracking
• Payment reconciliation
• Inventory management integration
• Detailed sales reporting

Try Synder for free

Pricing

All the plans will be Billed Annually.

• Basic: $52/month.
• Essential: $92/month.
• Pro: $220/month.
• Premium: Custom Pricing.

Try Synder for free

Pros

• Excellent for e-commerce businesses.
• Automates sales data seamlessly.
• Integrates with many online platforms.
• Saves significant time on reconciliation.

Cons

• Less relevant if you don’t sell online.
• More focused on sales data than broader accounting AI.
• Some users report a slight learning curve for setup.

Try Synder for free

5. Easy Month End (⭐3.6)

Easy Month End helps make your month-end closing smoother.

It’s not full accounting software. Instead, it helps accountants and bookkeepers manage tasks, deadlines, and clients.

Think of it as a workflow manager just for closing your books.

Unlock its potential with our Easy Month End tutorial.

Also, explore our Zoho Books vs Easy Month End comparison!

Our Take

Elevate financial accuracy with Easy Month End. Leverage automated reconciliation and audit-ready reporting. Schedule a personalized demo to streamline your month-end process.

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Key Benefits

• Automated reconciliation workflows
• Task management and tracking
• Variance analysis
• Document management
• Collaboration tools

Try Easy Month End now

Pricing

• Starter: $24/month.
• Small: $45/month.
• Company: $89/month.
• Enterprise: Custom Pricing.

Try Easy Month End now

Pros

• Great for streamlining month-end tasks.
• Improves the accuracy of financial records.
• Helps teams collaborate effectively.
• Offers good visibility into the closing process.

Cons

• It might be overkill for very small or simple businesses.
• Primarily focused on the month-end process.
• Fewer integrations with other accounting software directly.

Try Easy Month End now

6. Sage (⭐️3.4)

So, Sage is a big name in the accounting world. They have been around for a while.

Their software uses AI to help with things like invoicing and bank reconciliation.

From small startups to large enterprises. It helps manage finances, payroll, and operations.

It’s a well-established name in accounting.

Unlock its potential with our Sage tutorial.

Also, explore our Zoho Books vs Sage comparison!

Our Take

Ready to supercharge your finances? Sage users have reported an average of 73% higher productivity and a 75% faster process cycle time.

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Key Benefits

• Automated invoicing and payments
• Real-time financial reports
• Strong security to protect data
• Integration with other business tools
• Payroll and HR solutions

Try sage now

Pricing

• Pro Accounting: $66.08/month.
• Premium Accounting: $114.33/month.
• Quantum Accounting: $198.42/month.
• HR and Payroll bundles: Custom Pricing based on your needs.

Try sage now

Pros

• SiIt saves business owners valuable time.
• Managing money becomes much more clear.
• All your data stays well-organized.
• Paying employees gets significantly easier.
• Generating reports is now quick and simple.

Cons

• The cost can increase with more features.
• New users might need some time to learn.
• Customer support can sometimes be slow.
• Some advanced features cost extra money.

Try sage now

7. RefreshMe (⭐️3.2)

RefreshMe focuses on providing real-time financial insights and analysis using AI.

It aims to give business owners a clear and up-to-date view of their financial health, helping them make informed decisions quickly.

This tool can save you from a lot of headaches and make sure your data is accurate.

It’s a handy addition to your accounting routine.

Unlock its potential with our Refreshme tutorial.

Also, explore our Zoho Books vs Refreshme comparison!

Our Take

RefreshMe’s strength lies in providing real-time, actionable insights. However, the lack of public pricing and potentially less comprehensive core accounting features might be considerations for some users.

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Key Benefits

• Real-time financial dashboards
• AI-powered anomaly detection
• Customizable reporting
• Cash flow forecasting
• Performance benchmarking

Try RefreshMe Now

Pricing

• Individual (3B): $24.99/month.
• Couple (3B): $44.99/month.

Try RefreshMe Now

Pros

• Excellent for getting immediate financial insights.
• Helps identify potential issues quickly with anomaly detection.
• Offers customizable and insightful reports.
• Focuses on empowering quick decision-making.

Cons

• Lack of transparent public pricing.
• Might not have the same level of core accounting features as others.
• Could be more focused on analysis than full automation of all tasks.

Try RefreshMe Now

8. FreshBooks (⭐3.0)

FreshBooks is designed specifically for service-based small businesses and freelancers.

If your main concerns are invoicing, time tracking, and getting paid quickly, it’s a strong contender.

It’s known for its beautiful invoices and focus on client management.

Unlock its potential with our FreshBooks tutorial.

Also, explore our Zoho Books vs FreshBooks comparison!

Our Take

Tired of complex accounting? 30 million+ businesses trust FreshBooks to create professional invoices. Simplify your accounting software today!

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Key Benefits

• Professional invoice creation
• Automated payment reminders
• Time tracking
• Project management tools
• Expense tracking

Try FreshBooks for free

Pricing

• Lite: $2.10/month.
• Plus: $3.80/month.
• Premium: $6.50/month.
• Select: Custom Pricing.

Try FreshBooks for free

Pros

• Excellent for invoicing and payments.
• Very user-friendly interface.
• Good for freelancers and project-based work.
• Offers helpful time-tracking features.

Cons

• Accounting features are less comprehensive than some others.
• AI capabilities are primarily focused on invoicing and organization.
• Reporting features can be somewhat basic.

Try FreshBooks for free

9. QuickBooks (⭐2.8)

QuickBooks is a very popular accounting software.

Many businesses, especially in the US, use it.

It’s great for managing all your money tasks, like invoicing, tracking costs, and even payroll.

It’s a strong tool that can grow with your business.

Unlock its potential with our QuickBooks tutorial. 

Also, explore our Zoho Books vs QuickBooks comparison!

Our Take

Used by over 7 million businesses, QuickBooks can save you an average of 42 hours per month on bookkeeping.

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Key Benefits

• Automated transaction categorization
• Invoice creation and tracking
• Expense management
• Payroll services
• Reporting and dashboards

Try QuickBooks for free

Pricing

• Simple Start: $1.90/month.
• Essential: $2.80/month.
• Plus: $4/month.
• Advanced: $7.60/month.

Try QuickBooks for free

Pros

• Very widely used with lots of resources.
• Good for basic accounting needs.
• Integrates with many other apps.
• Offers payroll services.

Cons

• AI features are somewhat basic
• It can become expensive as you upgrade plans.
• The user interface can sometimes feel cluttered.

Try QuickBooks for free

Buyers Guide

When our team searched for the best online accounting software, we looked at several key factors.

Our goal was to find a cloud based accounting software that would be a great accounting solution for our business needs.

We wanted a tool that would help us handle all our accounting tasks and financial tasks.

We needed it to work with our bank accounts and make our billing easy.

We also looked at how each tool handled expense management and bank transactions.

We chose an online accounting solution that could handle our data and grow with our company.

Here is how we did our research:

• Pricing Plans: We checked the pricing plans for each product. We looked for an affordable price, and if they had a free plan or monthly basis options. We also checked for any hidden fees or add ons.
• Key Features: We compared the key features of each tool. We looked for things like zoho invoice, zoho expense, and mobile app support. We also needed advanced features like inventory management, a vendor portal, and multi currency invoicing for multiple currencies. We checked if they could create professional invoices, help with purchase orders, and manage our cash flow and revenue. We also looked for features like automation, reporting, and access from a mobile device.
• Negatives: We also looked for what was missing from each product. We checked for common issues reported by customers, such as a limit on limited users. We also checked if the software was truly a good fit for start up companies or if it was more for medium sized businesses. We wanted to make sure the tool could save time and that it had all the business applications we needed.
• Support or Refund: We looked into what kind of customer support each company offered. We wanted to know if they had a good compliance record. We also looked at how they handled refunds. We wanted to make sure they integrated with popular third party apps and a CRM, and worked with tools like quickbooks online. A good accounting data process was also very important to us.
• Essential Financial Tools: We used the software for all our financial management needs. The basic invoicing feature was perfect for getting bills to our clients. We could also send payment reminders automatically. This helped us track expenses and manage our business finances more effectively.

Wrapping Up

The right management software is key for any business.

We’ve seen how Zoho Books alternaitves can help you manage accounts and meet your business needs.

It handles things like invoices and reporting well. But you should also know that other options exist.

Tools like QuickBooks Online are very popular, especially for those with complex inventory management.

Don’t forget to check their customer support and features.

I know these things are important because I’ve used them to get real results for my own team.

Frequently Asked Questions

More Facts about Zoho Books Alternatives

• FreshBooks is built for freelancers and service workers who need a reliable way to send invoices and track expenses.
• ProfitBooks provides a comprehensive system for tracking finances, expenses, and money transfers.
• QuickBooks Online is software that runs in the cloud and helps businesses manage their finances.
• Xero is an online platform that helps small and medium businesses manage their day-to-day financial tasks.
• Wave offers free software for small businesses and freelancers to send invoices and track accounts.
• Sage Accounting is an online tool for small- to medium-sized businesses to manage invoices and finances.
• Odoo Accounting is part of the Odoo system and connects easily with its other built-in apps.
• MYOB is very popular in Australia and offers features that help prevent bookkeeping mistakes.
• Zoho Books connects to fewer external apps than Xero or QuickBooks Online.
• Zoho Books isn’t right for everyone, so many businesses look for other options.
• Some users feel Zoho Books is pricey because its cheaper plans lack important features.
• Zoho Books is primarily used by small businesses with 50 employees or fewer.
• Many users say Zoho Books has limited customer support, which makes them unhappy.
• Common alternatives to Zoho Books include FreshBooks, QuickBooks, Xero, and Wave.
• FreshBooks is often recommended over Zoho Books because it is easy to use and excels at invoicing.
• Xero is seen as a good replacement for Zoho Books because it integrates with many apps and offers strong support.
• Many businesses want accounting software that does more work automatically than Zoho Books does.
• QuickBooks Online is considered the main standard for small to medium-sized businesses.
• Zoho Books offers a free plan for individuals and very small businesses.
• Zoho Books has tools for sending bills, tracking spending, and managing the items you sell.
• Zoho Books connects with other Zoho apps, making it more useful.
• Zoho Books has a simple screen design that makes accounting tasks easier.
• Zoho Books lets you change reports and bills to fit what your business needs.
• Zoho Books helps you follow tax laws and keeps your data safe.
• Zoho Books offers help to users who want to move their data from other software.
• Zoho Books has clear prices and does not suddenly raise them.
• Zoho Books gives you strong reports to help you understand your business’s financial health.
• Users often report that Zoho Books customer support is not always consistent.
• Zoho Books can be harder to use for paying employees (payroll) as a business grows compared to QuickBooks or Xero.
• Zoho Books offers a friendly way to handle money processes for businesses.
• Zoho Books combines inventory management with customer relationship tools.
• Zoho Books focuses on the customer with fair pricing and helpful support teams.
• Zoho Books lets you customize over 70 different reports and personalize your invoices.
• Zoho Books has a user-friendly interface, making accounting less confusing.
• Some users find that Zoho Books requires too much setup, making it hard to use.
• Giddh focuses on following tax rules and real-time records, mostly for businesses in India.