QuickBooks Review: Still The Accounting King in 2025?

Are you trying to keep track of your business money? 

Keeping your books straight can take up a lot of time and cause headaches.

What if there was an easier way?

You might be using spreadsheets or old software that just doesn’t cut it anymore. 

Isn’t there a better solution for managing your business finances in 2025?

That’s where QuickBooks comes in. It’s been a popular choice for years, but has it kept up?

Let’s take a look at our QuickBooks review to see if it’s still the king of accounting software for your business needs this year.

What is QuickBooks?

Think of QuickBooks as a special app that helps small business owners keep track of their money.

It’s made by a company called Intuit.

You can use QuickBooks Online on the internet or QuickBooks Desktop on your computer.

It helps you create things like an invoice to send to customers when they owe you money.

If you have workers, it can also help with payroll, which is paying your employees.

Many business owners work with an accountant, and QuickBooks makes it easier for them to share information. 

You can even use QuickBooks Payments to get paid by your customers.

Lots of expert business people think QuickBooks is a really helpful tool.

Who Created QuickBooks?

Intuit, a company started by Scott Cook, made QuickBooks.

Back in 1983, Cook saw his wife struggling with bills.

He wanted to create an easier way to manage money. At first, Intuit made Quicken for personal use.

But they learned small businesses needed help too.

So, QuickBooks offers a way for them to get paid with credit card processing and handle payroll.

They even have QuickBooks Live, where you can talk to an expert.

Now, they have a mobile app and work with Intuit Assist to help even more businesses.

Their vision is to make managing money simple for everyone.

Top Benefits of QuickBooks

Here are some of the best things about using QuickBooks:

• Easy Billing and Invoicing: You can easily create and send professional-looking invoices to your customers, helping you get paid faster.
• Simple Receipt Tracking: Keep digital copies of your expenses to make tax time easier and see where your money is going.
• Try it with a Free Trial: See if QuickBooks is right for your business before you pay anything.
• Track Employee Hours with QuickBooks Time: If you have employees, you can easily monitor their work hours for accurate payroll.
• Connect with a Bookkeeper: Get help from accounting professionals if you need extra support managing your finances.
• Seamless Integration: QuickBooks works well with many other business apps you might already use.
• Efficient Time Tracking: Know exactly how much time you and your team spend on different projects for better billing and job costing.
• Run Payroll Easily with QuickBooks Payroll: Pay your employees and handle taxes without the headache.

Best Features

QuickBooks has some really cool tools that can make running your business easier.

It’s like having a helper that keeps track of all your money stuff.

Here are some of the best things it can do:

1. Bank Feeds

This feature is like magic! QuickBooks can connect right to your bank accounts and credit cards. 

This means it automatically pulls in all your transactions.

You don’t have to type everything in by hand.

It saves a lot of time and helps you see exactly where your money is going.

2. Cloud Accounting

Think of the “cloud” as the internet. With QuickBooks Online, all your financial information is stored safely online.

This is called cloud accounting. 

It means you can access your QuickBooks from any computer, tablet, or phone.

Your accountant can even log in to help you. It makes working together super easy.

3. Project Profitability

If your business works on different projects, this feature is a lifesaver.

QuickBooks can help you track all the money coming in and going out for each project.

This way, you can see which projects are making you money and which ones aren’t.

It helps you make smarter choices about what work to take on.

4. Accounting Reports

Want to know how your business is doing?

QuickBooks can create all sorts of reports for you.

These reports show you things like how much money you made, what you spent, and how much you owe.

It’s like getting a report card for your business, allowing you to see what’s working well and what you might need to fix.

5. Expense Tracker

Keeping track of receipts and other business expenses can be a pain.

QuickBooks has a built-in expense tracker.

You can take pictures of the receipts with your phone, and QuickBooks will keep them organized. 

This makes it much easier to claim all your business deductions and helps you see where your money is being spent.

Pricing

Plan Name	Price (per month)
Simple Start	$9.50
Essentials	$14
Plus	$20
Advanced	$38

Pros and Cons

Choosing the right accounting software is crucial. Understanding the good and bad points helps in making a smart decision for your business.

Alternatives to QuickBooks

While QuickBooks is popular, other great accounting software options exist. Exploring alternatives can help you find the best fit for the business needs.

• Xero: Known for its user friendly interface & strong integration capabilities. It’s a strong contender, especially for businesses looking for cloud-based solutions.
• FreshBooks: Often favored by freelancers and service-based businesses for its excellent invoice and time tracking features.
• Sage Accounting: A well-established player offering a range of solutions suitable for various business sizes, including more robust options for larger companies.
• Zoho Books: Part of the Zoho suite, it offers good value and a wide array of features, including billing, expense tracker, and integration with other Zoho apps.
• Wave Accounting: A free option with core accounting features, making it attractive for very small businesses on a tight budget (though payroll and some other features have costs).

Personal Experience with QuickBooks

Our team needed a better way to handle our business money.

Before, things were messy with spreadsheets.

We decided to try QuickBooks Online, and it made a big difference.

Here’s what we liked:

• Easy Billing: Sending invoices looked professional and took way less time.
• Expense Tracker: Keeping track of our receipts became simple. No more lost papers!
• Bank Feeds: Connecting our bank accounts made it easy to see all our transactions in one place.
• Accounting Reports: We could finally understand how our business was really doing with clear reports.
• Time Tracking: For projects, knowing how much time we spent helped us create better estimates.

Using QuickBooks helped us get organized and saved us many hours. It made managing our finances much less of a headache.

Final Thoughts

So, is QuickBooks right for your business? It’s a popular choice for good reasons.

It helps with lots of money-related tasks, like sending invoices and tracking expenses.

There are different plans, including QuickBooks Online Subscription options, so you can find one that fits your needs.

While it has some downsides, like rising costs, the benefits for many small businesses are clear.

If you want to get organized and save time managing your money, QuickBooks is worth checking out.

Ready to simplify your business finances?

Explore QuickBooks today and see how it can help you take control!

You might even be able to try a free trial to see if it’s the perfect fit.

Frequently Asked Questions