QuickBooks Review: Best Small Business Accounting in 2025?

Are you trying to keep track of your business money? 

Keeping your books straight can take up a lot of time and cause headaches.

What if there was an easier way?

Isn’t there a better solution for managing your business finances in 2025?

That’s where QuickBooks comes in. It’s been a popular choice for years.

Let’s take a look at our QuickBooks review to see if it’s still the king of accounting software for your business needs this year.

QuickBooks

Used by over 7 million businesses, QuickBooks can save you an average of 42 hours per month on bookkeeping.

Try QuickBooks For FREE QuickBooks alternatives QuickBooks tutorial

What is QuickBooks?

Think of QuickBooks as a special app that helps small business owners keep track of their money.

It’s made by a company called Intuit.

You can use QuickBooks Online on the internet or QuickBooks Desktop on your computer.

It helps you create things like an invoice to send to customers when they owe you money.

If you have workers, it can also help with payroll, which is paying your employees.

Many business owners work with an accountant, and QuickBooks makes it easier for them to share information. 

You can even use QuickBooks Payments to get paid by your customers.

Lots of expert business people think QuickBooks is a really helpful tool.

Who Created QuickBooks?

Intuit, a company started by Scott Cook, made QuickBooks.

Back in 1983, Cook saw his wife struggling with bills.

He wanted to create an easier way to manage money. At first, Intuit made Quicken for personal use.

But they learned small businesses needed help too.

So, QuickBooks offers a way for them to get paid with credit card processing and handle payroll.

They even have QuickBooks Live, where you can talk to an expert.

Now, they have a mobile app and work with Intuit Assist to help even more businesses.

Their vision is to make managing money simple for everyone.

Top Benefits of QuickBooks

Here are some of the best things about using QuickBooks:

• Easy Billing and Invoicing: You can easily create and send professional-looking invoices to your customers, helping you get paid faster.
• Simple Receipt Tracking: Keep digital copies of your expenses to make tax time easier and see where your money is going.
• Try it with a Free Trial: See if QuickBooks is right for your business before you pay anything.
• Track Employee Hours with QuickBooks Time: If you have employees, you can easily monitor their work hours for accurate payroll.
• Connect with a Bookkeeper: Get help from accounting professionals if you need extra support managing your finances.
• Seamless Integration: QuickBooks works well with many other business apps you might already use.
• Efficient Time Tracking: Know exactly how much time you and your team spend on different projects for better billing and job costing.
• Run Payroll Easily with QuickBooks Payroll: Pay your employees and handle taxes without the headache.

Best Features

QuickBooks has some really cool tools that can make running your business easier.

It’s designed to make things easier, so you can spend less time on paperwork and more time on your business.

QuickBooks simplifies tasks like tracking sales, paying bills, and keeping an eye on your finances.

Here are some of the best things it can do:

1. Bank Feeds

This feature is like magic! QuickBooks can connect right to your bank accounts and credit cards. 

This means it automatically pulls in all your transactions.

You don’t have to type everything in by hand.

It saves a lot of time and helps you see exactly where your money is going.

2. Cloud Accounting Software

Think of the cloud as the internet. With QuickBooks Online, all your financial information is stored safely online.

This is called cloud accounting. 

It means you can access your QuickBooks from any computer, tablet, or phone.

Your accountant can even log in to help you. It makes working together super easy.

3. Project Profitability

If your business works on different projects, this feature is a lifesaver.

QuickBooks can help you track all the money coming in and going out for each project.

This way, you can see which projects are making you money and which ones aren’t.

It helps you make smarter choices about what work to take on.

4. Accounting Reports

Want to know how your business is doing?

QuickBooks can create all sorts of reports for you.

These reports show you things like how much money you made, what you spent, and how much you owe.

It’s like getting a report card for your business, allowing you to see what’s working well and what you might need to fix.

5. Expense Tracker

Keeping track of receipts and other business expenses can be a pain.

QuickBooks has a built-in expense tracker.

You can take pictures of the receipts with your phone, and QuickBooks will keep them organized. 

This makes it much easier to claim all your business deductions and helps you see where your money is being spent.

6. Invoicing and Pay Bills

QuickBooks makes it easy to create & send professional invoices.

You can customize them with your own logo and message.

The software also helps you get paid faster by letting customers pay online.

You can track when an invoice is sent, viewed, and paid, so you’re always in the loop.

7. Inventory Management

If you sell products, QuickBooks helps you keep track of what you have in stock.

It updates your inventory in real-time as you make sales.

You can also set up alerts that let you know when it’s time to reorder popular items.

This helps you avoid running out of things your customers want to buy.

8. VAT & GST Tracker

QuickBooks helps businesses keep track of their VAT (Value Added Tax) and GST (Goods and Services Tax).  

It automates the calculation of these taxes on your sales and purchases, which saves you a lot of time.

The software also helps you generate the reports you need to file with the government, making tax season less stressful.

9. Mobile Accounting App

It has a mobile app that allows you manage your business finances on the go.

You can create & send invoices, record expenses, and check your bank balances from your phone or tablet.

This means you can stay on top of your money no matter where you are.

Pricing

Pros and Cons

Choosing the right accounting software is crucial.

Understanding the good and bad points helps in making a smart decision for your business data.

Alternatives of QuickBooks

QuickBooks Compared

• QuickBooks vs Puzzle IO: This software focuses on AI-powered financial planning for startups. Its counterpart is for personal finance.
• QuickBooks vs Dext: This is a business tool for capturing receipts and invoices. The other tool tracks personal expenses.
• QuickBooks vs Xero: This is popular online accounting software for small businesses. Its competitor is for personal use.
• QuickBooks vs Synder: This tool syncs e-commerce data with accounting software. Its alternative focuses on personal finance.
• QuickBooks vs Easy Month End: This is a business tool to streamline month-end tasks. Its competitor is for managing personal finances.
• QuickBooks vs Docyt: This uses AI for business bookkeeping and automation. The other uses AI as a personal finance assistant.
• QuickBooks vs Sage: This is a comprehensive business accounting suite. Its competitor is an easier-to-use tool for personal finance.
• QuickBooks vs Zoho Books: This is an online accounting tool for small businesses. Its competitor is for personal use.
• QuickBooks vs Wave: This provides free accounting software for small businesses. Its counterpart is designed for individuals.
• QuickBooks vs Quicken: Both are personal finance tools, but this one offers more in-depth investment tracking. The other is simpler.
• QuickBooks vs Hubdoc: This specializes in document capture for bookkeeping. Its competitor is a personal finance tool.
• QuickBooks vs Expensify: This is a business expense management tool. The other is for personal expense tracking and budgeting.
• QuickBooks vs AutoEntry: This is designed to automate data entry for business accounting. Its alternative is a personal finance tool.
• QuickBooks vs FreshBooks: This is accounting software for freelancers and small businesses. Its alternative is for personal finance.
• QuickBooks vs NetSuite: This is a powerful business management suite for large companies. Its competitor is a simple personal finance app.

Personal Experience with QuickBooks

Our goal was to stay organized and get a better handle on our company’s money.

We used both the online version and the desktop version.

The online access was great because everyone could use it, and the system always had the most current business data.

Now, when we need to do tax preparation, it’s so much faster.

We have a clear picture of our cash flow and a solid chart of accounts.

We can see all of our transactions and maintain our records easily.

The software provides great insights into our spending and sales.

• QuickBooks Products and services helped us automate our tasks.
• Direct deposit for our employees and contractor payments were handled smoothly.
• The software made it simple to track sales tax.
• We could see our balance sheets at any date. We used purchase orders to keep track of our inventory.
• The online version gave us a full service bookkeeping experience.
• We could use the desktop data when we weren’t online.
• We can easily send payment reminders to our clients and keep track of vendors.
• The setup was simple. We just needed a license to get started.
• We were able to track employee time and use QuickBooks checking to manage our accounts.
• The program helped us with reconciliation and made sure our accounts matched up.
• Intuit QuickBooks helped our medium sized businesses grow.

It even has features for the self employed. The software is simple, so we can’t cancel our account.

The chart of our expenses made it easy to track money.

Final Thoughts

So, is QuickBooks right for your business? It’s a popular choice for good reasons.

It helps with lots of money-related tasks, like sending invoices and tracking expenses.

There are different plans, including QuickBooks Online Subscription options, so you can find one that fits your needs.

While it has some downsides, like rising costs, the benefits for many small businesses are clear.

If you want to get organized and save time managing your money, QuickBooks is worth checking out.

Ready to simplify your business finances?

Explore QuickBooks today and see how it can help you take control!

You might even be able to try a free trial to see if it’s the perfect fit.

Frequently Asked Questions

More Facts about QuickBooks

• What it is: QuickBooks is a popular software program developed by Intuit. It helps small and medium businesses keep track of their money.
• How it works: You can use it as an app on your computer or through the internet (the “cloud”). The cloud version lets you check your money from any device, like a phone or tablet.
• Money coming in: It helps you send bills (invoices) to customers so they can pay you. It also keeps track of who still owes you money.
• Money going out: It helps you pay your own bills to vendors. It also helps you pay your workers on time and keep track of how many hours they worked.
• Banking and Taxes: It connects to your bank to show you what you spent. It also helps you get ready for tax season by organizing all your financial info in one place.
• Useful tools: It can connect to other apps, such as those for accepting credit cards or counting inventory.
• The “Gold Standard”: Many people think it is the best tool for business because it automates many tasks, like sorting your spending into categories.
• User complaints: Some people are unhappy because prices rise almost every year. Others think the support team takes too long to help when there is a problem.
• Desktop vs. Online: Older businesses often liked the “Desktop” version because it felt very stable. Newer businesses usually pick the “Online” version so they can work from anywhere.
• Big changes: Some longtime users are frustrated because they are being forced to switch from one-time-purchase software to a monthly subscription that costs more over time.