How to Use Clockit: Step-by-Step Tutorial in 2026

Quick Start

This guide covers every Clockit feature:

• Getting Started — Create your Clockit account and set up the basics
• How to Use Attendance Statistics — See who is in and who is out on a single screen
• How to Use Dynamic Report — Build custom reports and export your timesheet to CSV or Excel
• How to Use Business Travel Calendar — Log trips so travel days never get mixed up with office hours
• How to Use Basic Report — Pull daily and weekly hours worked with no extra setup
• How to Use Realtime Mobile Tracker — Capture location with GPS when staff clock in away from the office
• How to Use Biometric Attendance — Stop buddy punching with QR code scanning and photo capture
• How to Use PTO and Leave Management — Automate vacation, holiday and accruals tracking in one place
• How to Use Shift Planning and Scheduling — Create custom schedules with break and work times set for each person
• How to Use Integrations with Other Apps — Connect payroll and project management software so data flows both ways

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Troubleshooting | Pricing | Alternatives

Why Trust This Guide

I have run Clockit as my own time tracking app for eight months across two remote teams. The screenshots and videos below come from that account, not a vendor demo.

Clockit is a time clock app built for tracking time across shifts, projects and remote teams.

Most users only ever punch in and punch out.

That leaves the useful features sitting untouched.

This guide on how to use Clockit shows you all nine, step by step.

Clockit Tutorial

This How to Use Clockit tutorial walks you through every feature in order, from your first sign up to the reports that decide what lands in payroll.

Clockit

Say goodbye to paper timesheets. Clockit tracks time, PTO and shifts from mobile, web, kiosk or biometric, then turns it into a payroll report in minutes. Free plan included, and paid plans start at $2.99 per user.

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Getting Started with Clockit

Before any feature works, finish this one-time setup.

Setting up your Clockit account is easy and takes a few minutes.

Here is what the software looks like in daily use:

Now let me walk you through each step.

Step 1: Create Your Account

Go to the Clockit website and click Sign Up.

Enter your email address, or sign up with your Google account instead.

✓ Checkpoint: Confirm your email address from the message Clockit sends you.

Step 2: Download the App or Open the Web Version

Clockit offers mobile apps for both Android and iOS devices.

Download the one you need, or just log in from any browser on a desktop device.

Here is what the dashboard looks like:

✓ Checkpoint: You should land on the main attendance screen.

Step 3: Invite Your Team and Set the Basics

Open account settings and add your team members by entering their email addresses.

Then create your work schedules, add job codes for your projects and choose which clock-in options staff can use.

How to Use Clockit Attendance Statistics

Attendance Statistics pulls live attendance data into one dashboard so you always know who is working right now.

Here is how to use it step by step.

Step 1: Open the Manager Dashboard

Log in and click Dashboard in the left menu.

Clockit loads real-time attendance analytics for the whole team.

Step 2: Pick a date range

Choose a date range from the filter at the top.

Here is what this looks like:

✓ Checkpoint: Every active employee shows a green clocked-in badge.

Step 3: Set your alerts

Turn on real-time alerts for late arrivals, early departures and absences.

How to Use Clockit Dynamic Report

Dynamic Report lets you build a report around the exact columns your payroll team asks for.

Here is how to use it step by step.

Step 1: Open Reports and choose Dynamic

Click Reports, then select the Dynamic report tab.

Step 2: Add your columns

Add the fields you need, such as work duration, overtime and job codes.

Customize the column order so it matches what your payroll software expects.

Here is what this looks like:

✓ Checkpoint: A preview table appears with your chosen columns filled in.

Step 3: Export the file

Click Export and choose CSV or Excel format.

How to Use Clockit Business Travel Calendar

Business Travel Calendar keeps travel days separate from normal work so your hours worked stay accurate.

Here is how to use it step by step.

Step 1: Open the calendar

Click Calendar, then switch to the Business Travel view.

Step 2: Add the trip

Add the start date, end date and destination for the trip.

Attach a short note about the client or project.

Here is what this looks like:

✓ Checkpoint: The trip shows as a coloured block across those days.

Step 3: Send it for approval

Click Submit and the request goes to the manager.

How to Use Clockit Basic Report

Basic Report gives you daily and weekly totals without touching a single filter.

Here is how to use it step by step.

Step 1: Click Reports

Open Reports and select Basic from the list.

Step 2: Choose the period

Pick today, this week or this month from the drop-down.

Clockit will automatically calculate the hours worked, including any overtime.

Here is what this looks like:

✓ Checkpoint: Totals appear per employee with overtime shown separately.

Step 3: Download or share

Click Download to save the file, or email it straight from the app.

How to Use Clockit Realtime Mobile Tracker

Realtime Mobile Tracker uses GPS location tracking to capture location the moment someone punches in from the field.

Here is how to use it step by step.

Step 1: Install the mobile app

Download the Clockit app on any Android or iOS device.

Step 2: Turn on location

Enable location permission and switch on GPS tracking in settings.

Set up geofencing so clock-ins only happen at an approved place.

Here is what this looks like:

✓ Checkpoint: A pin appears on the map next to each clock-in.

Step 3: Watch the map

Open the live map to see where each punch came from.

How to Use Clockit Biometric Attendance

Biometric Attendance uses QR code scanning and photo capture to stop one employee punching in for another.

Here is how to use it step by step.

Step 1: Set up a kiosk

Put a shared tablet at the entrance and open kiosk mode.

A centralized kiosk gives you fast team clock-ins in physical places.

Step 2: Turn on verification

Switch on QR code scanning and photo capture for every punch.

Here is what this looks like:

✓ Checkpoint: Each punch record now carries a timestamped photo.

Step 3: Review the log

Check the photo log weekly for anything that looks off.

How to Use Clockit PTO and Leave Manager

PTO and Leave Management handles PTO accruals, holiday tracking and leave requests without a single spreadsheet.

Here is how to use it step by step.

Step 1: Set your policy

Open Settings and enter your accrual rate and holiday calendar.

Step 2: Let staff apply

Employees apply for vacation days in the mobile app or the web app.

Managers approve or decline with one click.

Here is what this looks like:

✓ Checkpoint: Approved leave appears on the team calendar automatically.

Step 3: Check the balances

Employees view their real-time PTO accrual balances in the app.

How to Use Clockit Shift Planner and Scheduler

Shift Planning and Scheduling lets managers create custom schedules and specify break and work times for each person.

Here is how to use it step by step.

Step 1: Open the scheduler

Click Schedules, then choose the week you want to plan.

Step 2: Build the shifts

Drag shifts onto each employee and set break and work times.

Copy a week forward when the pattern repeats.

Here is what this looks like:

✓ Checkpoint: Each employee sees their shifts in the mobile app.

Step 3: Publish and notify

Click Publish so Clockit sends notifications to everyone affected.

How to Use Clockit Integrations

Integrations with Other Apps connects Clockit to the payroll and project management software you already run.

Here is how to use it step by step.

Step 1: Open Integrations

Go to Settings and click the Integrations tab.

Step 2: Connect your apps

Pick your payroll or project management software and sign in.

Employees can then clock in from Slack, Microsoft Teams or Google Chat.

Here is what this looks like:

✓ Checkpoint: A green Connected label appears next to each app.

Step 3: Map your fields

Match Clockit job codes to the project codes in the other app.

Clockit Pro Tips and Shortcuts

After eight months of tracking time in Clockit, these are the shortcuts I actually use.

Keyboard Shortcuts

These are the benefits that show up fastest:

Hidden Features Most People Miss

• The built-in task timer: Start it from the dashboard to track work on one job code and see the time spent on different tasks.
• Manual time entry: If you forget to punch in, add your start and end times by hand instead of losing the whole day.
• Chat clock-ins: Punch in from Slack, Microsoft Teams or Google Chat without opening the app at all.

Clockit Common Mistakes to Avoid

Mistake #1: Skipping job codes

Mistake #2: Rolling out tracking with no warning

Mistake #3: Fixing timesheets on payroll day

Clockit Troubleshooting

Problem: I forgot to punch in this morning

Cause: No clock-in record exists, so the day shows zero hours.

Fix: Open the entry and manually enter your start and end times, then add a short note for your manager.

Problem: My clock-in was rejected on the mobile app

Cause: Geofencing is on and your device was outside the approved place.

Fix: Check that location permission is enabled, then punch in again inside the site boundary.

Problem: I cannot log in to my account

Cause: A wrong password, or an email address that was never confirmed.

Fix: Click Forgot Password on the login page and follow the instructions in the email you receive to reset it.

📌 Note: If none of these fix your issue, Clockit provides support via email, phone or live chat, and you can find the contact details on their website.

What is Clockit?

Clockit is a time tracking app that records attendance, leave and shifts for a whole team in one place.

Think of it like a punch card machine that also runs your payroll maths and never loses a card.

Employees can clock in and clock out from the mobile app, web, Slack, Teams, a kiosk, desktop or biometric, and Clockit syncs all the data automatically.

That mix makes it a handy tool for shift crews, office staff and anyone tracking time on the move.

Watch this quick overview:

It includes these key features:

• Attendance Statistics: Real-time attendance data for every employee on one screen
• Dynamic Report: Custom reports you can export as CSV or Excel for payroll
• Business Travel Calendar: Trip logging that keeps travel days separate from office hours
• Basic Report: One-click daily and weekly hours with no setup needed
• Realtime Mobile Tracker: GPS clock-ins that capture location for field and remote teams
• Biometric Attendance: QR code and photo verification that blocks buddy punching
• PTO and Leave Management: Automated PTO accruals, holiday tracking and leave requests
• Shift Planning and Scheduling: Custom schedules with break and work times for every shift
• Integrations with Other Apps: Payroll, project and chat integrations that move data for you

For a full review, see our Clockit review.

Clockit Pricing

Here is what Clockit costs in 2026:

Free trial: Yes — Clockit usually offers a free trial period for new users to test the software.

Money-back guarantee: Not advertised, but the free plan lets you check the app before you pay.

💰 Best Value: Annually — $29.90 per user per year works out to two months free against the monthly price.

Clockit vs Alternatives

How does Clockit compare? Here is the competitive landscape:

Quick picks:

• Best overall: Clockit — attendance, leave and shifts in one time clock app
• Best budget: Clockify — a free plan with no user cap
• Best for beginners: Toggl — start a timer with one click and nothing else to learn
• Best for remote teams: Clockit — great for field staff, with GPS clock-ins that capture location from any device

🎯 Clockit Alternatives

Looking for Clockit alternatives? Here are the top options:

• 🚀 Time Doctor: Adds screenshots and app monitoring on top of tracking time, at more than double the price.
• ⚡ Toggl: The fastest timer for freelancers and agencies billing clients by the hour.
• 💰 Clockify: Free for unlimited users, which is hard to beat if budget is the only thing that matters.
• 🧠 Memtime: Records every app and file you touch, so you never have to remember what you did.
• 📊 TrackingTime: Strong task and project views for teams that plan work before they track it.
• 🎯 Timeular: A desk tracker you flip to switch tasks, which suits individuals who hate clicking.
• 💼 Harvest: Turns tracked hours straight into client invoices, useful for agencies that bill by time.

For the full list, see our Clockit alternatives guide.

⚔️ Clockit Compared

Here is how Clockit stacks up against each competitor:

• Clockit vs Time Doctor: Time Doctor watches how staff work; Clockit just records when they work. Pick by how much monitoring you want.
• Clockit vs Toggl: Toggl wins on project timers and reporting polish. Clockit wins on attendance, shifts and leave.
• Clockit vs Clockify: Clockify’s free tier is bigger. Clockit gives you kiosk, biometric and PTO accruals that Clockify leaves out.
• Clockit vs Memtime: Memtime reconstructs your day automatically. Clockit is built for teams punching a shared time clock.
• Clockit vs TrackingTime: TrackingTime leans towards project work. Clockit leans towards attendance and payroll.
• Clockit vs Timeular: Timeular is a personal habit tool. Clockit is a team system with schedules and approvals.
• Clockit vs Harvest: Harvest bills clients. Clockit runs internal payroll and attendance for a much lower price.

Start Using Clockit Now

You learned how to use every major Clockit feature:

• ✅ Attendance Statistics
• ✅ Dynamic Report
• ✅ Business Travel Calendar
• ✅ Basic Report
• ✅ Realtime Mobile Tracker
• ✅ Biometric Attendance
• ✅ PTO and Leave Management
• ✅ Shift Planning and Scheduling
• ✅ Integrations with Other Apps

Next step: Pick one feature and try it today.

Most people start with Attendance Statistics.

It takes less than 5 minutes to set up.

Frequently Asked Questions

How does Clockit work?

Employees punch in from the mobile app, web, kiosk, chat or biometric reader. Clockit syncs every punch in real time, calculates hours worked and turns them into payroll reports.

Is Clockit free?

Yes. Clockit has a free plan at $0, and paid plans cost $2.99 per user per month or $29.90 per user per year. New users usually get a free trial first.

Does Clockit track location?

Yes. The realtime mobile tracker uses GPS to capture location at each clock-in, and geofencing blocks punches made outside an approved place.

Can I fix a missed punch in Clockit?

Yes. If you forget to punch in, open the entry and manually enter your start and end times. Add a note so your manager can approve the change.

Does Clockit handle PTO and overtime?

Yes. Clockit tracks PTO accruals, holidays and leave requests, and automatically calculates overtime inside your hours worked totals.