How to Use Clockit: Step-by-Step Tutorial in 2026

by Fahim Joharder | Last updated Mar 3, 2026

Quick Start

This guide covers every ClockIt feature:

Getting Started — Create your account and set up your team
How to Use Attendance Statistics — See who clocked in and out at a glance
How to Use Dynamic Report — Build custom reports with filters and exports
How to Use Business Travel Calendar — Track employee trips and travel days
How to Use Basic Report — Run quick payroll reports in under 5 minutes
How to Use Realtime Mobile Tracker — Track employee locations with GPS
How to Use Biometric Attendance — Set up fingerprint and facial recognition clock-ins
How to Use PTO and Leave Management — Track vacation days and accruals
How to Use Shift Planning and Scheduling — Build and assign employee schedules
How to Use Integrations with Other Apps — Connect ClockIt to Slack, Teams, and more

Time needed: 5 minutes per feature

Also in this guide: Pro Tips | Common Mistakes | Troubleshooting | Pricing | Alternatives

Why Trust This Guide

I’ve used ClockIt for over 6 months and tested every feature covered here. This how to use clockit tutorial comes from real hands-on experience — not marketing fluff or vendor screenshots.

ClockIt is one of the most powerful time tracking tools available today.

But most users only scratch the surface of what it can do.

This guide shows you how to use every major feature.

Step by step, with screenshots and pro tips.

ClockIt Tutorial

This complete ClockIt tutorial walks you through every feature step by step, from initial setup to advanced tips that will make you a power user.

ClockIt

Track employee time from any device in seconds. ClockIt automates payroll reports, PTO tracking, and shift scheduling for teams of any size. Start free with unlimited users — no credit card needed.

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Getting Started with ClockIt

Before using any feature, complete this one-time setup.

It takes about 3 minutes.

Watch this quick overview first:

Now let’s walk through each step.

Step 1: Create Your Account

Go to clockit.io and click “Sign Up.”

Enter your email address and create a password.

You can also sign up with your Google account.

✓ Checkpoint: Check your inbox for a confirmation email.

Step 2: Set Up Your Company Profile

Enter your company name and time zone.

Add your work schedule and overtime rules.

Here’s what the dashboard looks like:

✓ Checkpoint: You should see the main dashboard with your company name.

Step 3: Invite Your Team Members

Go to Company and click “Add Employee.”

Enter each team member’s email address.

They’ll get an invite to join your ClockIt account.

✅ Done: You’re ready to use any feature below.

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How to Use ClockIt Attendance Statistics

Attendance Statistics lets you see who clocked in, who’s late, and who’s absent on one screen.

Here’s how to use it step by step.

Watch Attendance Statistics in action:

Now let’s break down each step.

Step 1: Open the Manager Dashboard

Click “Manager Dashboard” from the main menu.

You’ll see a real-time overview of your entire team.

Step 2: Review Attendance Data

Check who’s clocked in, who’s on break, and who hasn’t shown up.

Filter by date, department, or individual employee.

Here’s what this looks like:

✓ Checkpoint: You should see color-coded attendance status for each team member.

Step 3: Set Up Real-Time Alerts

Go to Notifications and turn on alerts for late arrivals and absences.

You’ll get a push notification the moment something goes off track.

✅ Result: You always know who’s in and who’s out in real time.

💡 Pro Tip: Check attendance stats at the start of each day. It takes 10 seconds and helps you spot patterns before they become problems.

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How to Use ClockIt Dynamic Report

Dynamic Report lets you build custom reports with filters, segments, and one-click exports.

Here’s how to use it step by step.

Watch Dynamic Report in action:

Now let’s break down each step.

Step 1: Open Reports

Click “Reports” from the main menu.

Select “Dynamic Report” from the dropdown.

Step 2: Apply Filters and Segments

Pick a date range, team, or department to narrow down results.

Add segments like overtime, regular hours, or PTO.

Here’s what this looks like:

✓ Checkpoint: You should see a filtered table with hours broken down by segment.

Step 3: Export to CSV or Excel

Click “Export” and choose CSV or Excel format.

Send the file to your payroll provider or import it directly.

✅ Result: Your custom payroll report is ready in minutes.

💡 Pro Tip: Save your most-used filter settings. Next time you run payroll, just load the saved filter instead of building it from scratch.

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How to Use ClockIt Business Travel Calendar

Business Travel Calendar lets you track employee trips, travel days, and off-site schedules.

Here’s how to use it step by step.

Watch Business Travel Calendar in action:

Now let’s break down each step.

Step 1: Open the Travel Calendar

Go to the Dashboard and find the Business Travel section.

Click “Add Travel” to log a new trip.

Step 2: Enter Trip Details

Add the employee name, travel dates, and destination.

Include notes about the purpose of the trip.

Here’s what this looks like:

✓ Checkpoint: You should see the travel entry on the calendar with the employee’s name.

Step 3: Review Travel Summaries

Click on any date to see who’s traveling and who’s in the office.

Use this to plan meetings and avoid scheduling conflicts.

✅ Result: You always know who’s on the road and who’s available.

💡 Pro Tip: Let employees submit their own travel entries. This saves managers time and keeps the calendar up to date.

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How to Use ClockIt Basic Report

Basic Report lets you run quick payroll-ready reports in under 5 minutes.

Here’s how to use it step by step.

Watch Basic Report in action:

Now let’s break down each step.

Step 1: Open Reports

Click “Reports” from the main menu.

Select “Basic Report” from the options.

Step 2: Choose Your Date Range

Pick the start and end dates for your pay period.

ClockIt auto-calculates hours worked and overtime for each employee.

✓ Checkpoint: You should see total hours, overtime, and PTO for every team member.

Step 3: Export for Payroll

Click “Export” and download as CSV or Excel.

Hand the file off to your payroll team or accountant.

✅ Result: Payroll data is ready to go — no manual math needed.

💡 Pro Tip: Set up custom overtime rules before running your first report. ClockIt splits regular and overtime hours based on your rules.

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How to Use ClockIt Realtime Mobile Tracker

Realtime Mobile Tracker lets you see employee GPS locations when they clock in or out.

Here’s how to use it step by step.

Watch Realtime Mobile Tracker in action:

Now let’s break down each step.

Step 1: Enable GPS Tracking

Go to Company settings and find the Location section.

Turn on GPS tracking for your team.

Step 2: Set Up Geofence Zones

Click “Add Location” and enter your workplace address.

Set the radius for the geofence boundary.

✓ Checkpoint: You should see a circle on the map around your workplace.

Step 3: Monitor Employee Locations

Open the Manager Dashboard to see live GPS pins for each employee.

ClockIt captures location data every time someone punches in or out.

✅ Result: You can verify that employees are at their assigned job site.

💡 Pro Tip: Add multiple geofence zones if your team works at different job sites. Each location gets its own boundary and alerts.

Try Clockit For Free

How to Use ClockIt Biometric Attendance

Biometric Attendance lets you set up fingerprint or facial recognition for tamper-proof clock-ins.

Here’s how to use it step by step.

Watch Biometric Attendance in action:

Now let’s break down each step.

Step 1: Connect Your Biometric Device

ClockIt works with popular biometric devices like fingerprint readers.

Plug in the device and go to Company settings to connect it.

Step 2: Enroll Employee Biometrics

Have each employee scan their fingerprint or face on the device.

ClockIt links each scan to the employee’s profile.

✓ Checkpoint: Each employee should show as “enrolled” in the biometric settings.

Step 3: Start Using Biometric Punch-Ins

Employees scan their fingerprint or face to clock in and out.

ClockIt records the time and syncs it across all dashboards.

✅ Result: No more buddy punching — every clock-in is verified by biometrics.

💡 Pro Tip: Pair biometric devices with kiosk mode for the fastest on-site clock-in experience. Employees just walk up, scan, and go.

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How to Use ClockIt PTO and Leave Management

PTO and Leave Management lets you track vacation days, sick leave, and accruals automatically.

Here’s how to use it step by step.

Watch PTO and Leave Management in action:

Now let’s break down each step.

Step 1: Set Up Leave Policies

Go to Company settings and click “Leave Policies.”

Create policies for vacation, sick leave, and personal days.

Step 2: Configure Accrual Rules

Choose how PTO hours build up over time.

Pick weekly, bi-weekly, monthly, or annual accrual periods.

✓ Checkpoint: You should see accrual balances next to each employee name.

Step 3: Approve Leave Requests

Employees submit leave requests through the app or web portal.

You’ll get a notification to approve or deny each request.

✅ Result: PTO balances update in real time for every employee.

💡 Pro Tip: Set up holiday calendars so public holidays are automatically blocked off. This saves you from entering them one by one.

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How to Use ClockIt Shift Planning and Scheduling

Shift Planning and Scheduling lets you build custom work schedules and assign shifts to employees.

Here’s how to use it step by step.

Watch Shift Planning and Scheduling in action:

Now let’s break down each step.

Step 1: Create a New Schedule

Go to the Schedules section from the main menu.

Click “Create Schedule” and give it a name.

Step 2: Add Shifts and Break Times

Set the start time, end time, and break periods for each shift.

Assign the schedule to specific employees or teams.

✓ Checkpoint: You should see employees listed under their assigned shifts.

Step 3: Publish and Notify

Click “Publish” to make the schedule live.

Employees get a notification with their upcoming shifts.

✅ Result: Every team member knows exactly when to show up.

💡 Pro Tip: Set up real-time notifications for late arrivals. You’ll know right away if someone misses their shift start time.

Try Clockit For Free

How to Use ClockIt Integrations with Other Apps

Integrations with Other Apps lets you connect ClockIt to Slack, Teams, Google Chat, and more.

Here’s how to use it step by step.

Watch Integrations in action:

Now let’s break down each step.

Step 1: Open Integration Settings

Go to Company settings and click “Integrations.”

You’ll see a list of available apps to connect.

Step 2: Connect Your Preferred App

Click on Slack, Microsoft Teams, or Google Chat.

Follow the prompts to authorize the connection.

✓ Checkpoint: You should see a “Connected” badge next to your chosen app.

Step 3: Test the Integration

Type the clock-in command in your chat app to verify it works.

ClockIt records the punch and syncs it to your dashboard.

✅ Result: Your team can clock in directly from the tools they already use.

💡 Pro Tip: The Slack integration is the fastest way for remote teams to clock in. No need to open a separate app — just type a command.

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ClockIt Pro Tips and Shortcuts

After testing ClockIt for over 6 months, here are my best tips.

Keyboard Shortcuts

Action	Shortcut
Quick Punch In/Out	Click the large Punch button on dashboard
Open Reports	Main Menu → Reports
Switch Between Views	Dashboard tabs (Daily / Weekly / Monthly)
Export Timesheet	Reports → Export → CSV or Excel

Hidden Features Most People Miss

Slack and Teams Clock-In: Clock in directly from Slack or Microsoft Teams without opening the app. Type a command and you’re done.
Real-Time Notifications: Set alerts for late arrivals, early departures, and missed punches. You’ll know the second something goes off track.
IP Restrictions: Lock clock-ins to your office network. Employees can only punch in from approved IP addresses for extra security.

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ClockIt Common Mistakes to Avoid

Mistake #1: Not Setting Up Overtime Rules First

❌ Wrong: Running payroll reports without setting overtime thresholds and rules.

✅ Right: Set daily and weekly overtime rules in Company settings before your first pay period.

Mistake #2: Skipping Geofencing for Field Teams

❌ Wrong: Letting field employees clock in from anywhere without location checks.

✅ Right: Set up geofence zones for every job site so clock-ins only happen at approved locations.

Mistake #3: Ignoring PTO Accrual Setup

❌ Wrong: Tracking vacation days in a spreadsheet alongside ClockIt.

✅ Right: Set up PTO accrual rules so balances update automatically with each pay period.

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ClockIt Troubleshooting

Problem: Employee Can’t Clock In from Mobile App

Cause: Location services or the ClockIt app may not have the right permissions.

Fix: Go to phone Settings, find ClockIt, and enable Location (Always) and Notifications. Then restart the app.

Problem: Timesheet Shows Wrong Hours

Cause: The time zone setting doesn’t match the employee’s actual location.

Fix: Go to Company settings and verify the correct time zone. Each employee can also set their own zone in their profile.

Problem: Geofence Not Working Correctly

Cause: The geofence radius is too small or GPS signal is weak in that area.

Fix: Increase the geofence radius by 50-100 meters. Make sure the employee’s phone has a strong GPS signal.

📌 Note: If none of these fix your issue, contact ClockIt support via live chat or email.

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What is ClockIt?

ClockIt is a cloud-based time and attendance tool that tracks employee work hours from any device.

Think of it like a digital punch card that works on your phone, computer, and even Slack.

Watch this quick overview:

It includes these key features:

Attendance Statistics: Real-time view of who’s clocked in, late, or absent.
Dynamic Report: Custom reports with filters, segments, and CSV/Excel exports.
Business Travel Calendar: Track employee trips and off-site days.
Basic Report: Quick payroll-ready reports with overtime calculations.
Realtime Mobile Tracker: GPS location tracking and geofencing for field teams.
Biometric Attendance: Fingerprint and facial recognition clock-ins.
PTO and Leave Management: Automated vacation accruals, sick days, and leave requests.
Shift Planning and Scheduling: Custom schedules with break times and notifications.
Integrations with Other Apps: Connect to Slack, Microsoft Teams, Google Chat, and more.

For a full review, see our ClockIt review.

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ClockIt Pricing

Here’s what ClockIt costs in 2026:

Plan	Price	Best For
Free	$0	Small teams needing basic time tracking
Monthly	$2.99/user/month	Teams that want full access to all features
Annually	$29.90/user/year	Teams that want to save with annual billing

Free trial: Yes — free forever plan with unlimited users and basic features. No credit card needed.

Money-back guarantee: Cancel anytime with no contracts or hidden fees.

💰 Best Value: Annual plan at $29.90/user/year — saves you over 15% compared to monthly billing.

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ClockIt vs Alternatives

How does ClockIt compare? Here’s the competitive landscape:

Tool	Best For	Price	Rating
ClockIt	GPS time tracking for teams	$0-$2.99/user/mo	⭐ 3.7
Time Doctor	Productivity monitoring	$6.70/user/mo	⭐ 4.2
Toggl	Lightweight tracking with analytics	Free-$18/user/mo	⭐ 4.4
Clockify	Free time tracking for unlimited users	Free-$11.99/user/mo	⭐ 4.4
Memtime	Automatic time capture	$11-$23/user/mo	⭐ 4.1
TrackingTime	Budget-friendly project tracking	$3.75-$10/user/mo	⭐ 3.9
Timeular	Physical tracker with app	From €7.50/mo	⭐ 4.6
Harvest	Invoicing and billing	Free-$14/seat/mo	⭐ 4.2

Quick picks:

Best overall: ClockIt — best mix of GPS tracking, attendance, and price for small teams
Best budget: Clockify — free for unlimited users with solid tracking features
Best for beginners: TrackingTime — simple interface with quick setup
Best for remote teams: Time Doctor — deep productivity monitoring and screenshots

🎯 ClockIt Alternatives

Looking for ClockIt alternatives? Here are the top options:

🚀 Time Doctor: Tracks time with screenshots, activity levels, and website monitoring. Great for remote teams that need accountability.
💰 Toggl: Lightweight time tracker with powerful analytics, 100+ integrations, and a generous free plan for up to 5 users.
🎨 Clockify: Free time tracking for unlimited users. Includes project tracking, reports, and browser extensions for easy logging.
⚡ Memtime: Automatic time capture that runs in the background. Records every app and window you use without manual input.
🔒 TrackingTime: Budget-friendly project tracking with task timers, team dashboards, and simple reporting for small teams.
🧠 Timeular: Physical 8-sided tracker that connects to an app. Flip the device to switch tasks — ideal for focus-driven workers.
🌟 Harvest: Time tracking with built-in invoicing, expense management, and budget alerts. Perfect for freelancers and agencies.

For the full list, see our ClockIt alternatives guide.

⚔️ ClockIt Compared

Here’s how ClockIt stacks up against each competitor:

ClockIt vs Time Doctor: Time Doctor tracks screenshots and app usage. ClockIt focuses on attendance and GPS without surveillance features.
ClockIt vs Toggl: Toggl has better analytics and integrations. ClockIt has stronger GPS tracking and geofencing for on-site teams.
ClockIt vs Clockify: Clockify offers more free features. ClockIt wins on biometric clock-ins and real-time attendance tracking.
ClockIt vs Memtime: Memtime captures time automatically from your desktop. ClockIt is better for teams that need punch-in/punch-out tracking.
ClockIt vs TrackingTime: TrackingTime is cheaper per user. ClockIt has GPS, biometrics, and shift scheduling that TrackingTime lacks.
ClockIt vs Timeular: Timeular’s physical tracker is unique for solo workers. ClockIt is better for managing teams with shifts and locations.
ClockIt vs Harvest: Harvest is better for invoicing and client billing. ClockIt is better for attendance, scheduling, and GPS tracking.

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Start Using ClockIt Now

You learned how to use every major ClockIt feature:

✅ Attendance Statistics
✅ Dynamic Report
✅ Business Travel Calendar
✅ Basic Report
✅ Realtime Mobile Tracker
✅ Biometric Attendance
✅ PTO and Leave Management
✅ Shift Planning and Scheduling
✅ Integrations with Other Apps

Next step: Pick one feature and try it now.

Most people start with Attendance Statistics.

It takes less than 5 minutes.

Try Clockit For Free

Frequently Asked Questions

How does ClockIt work?

ClockIt is a cloud-based time clock app. Employees clock in and out using their phone, computer, Slack, Teams, or a shared kiosk. All data syncs in real time so managers can see who’s working, run reports, and export timesheets for payroll.

Does ClockIt take screenshots?

No. ClockIt does not take screenshots of your screen. It focuses on clock-in/clock-out tracking, GPS location, and attendance. If you need screenshot monitoring, tools like Time Doctor offer that feature instead.

Is ClockIt free?

Yes. ClockIt has a free forever plan that supports unlimited users with basic time tracking. Paid plans start at $2.99/user/month and unlock all features including GPS, scheduling, and advanced reports.

What is the app that lets you clock in and out?

ClockIt is a popular app for clocking in and out. It works on iOS, Android, web, desktop, Slack, and Microsoft Teams. You can also set up a shared kiosk or biometric device for on-site clock-ins.

What is ClockIt?

ClockIt is a cloud-based time and attendance tracking tool for businesses of all sizes. It offers GPS tracking, biometric clock-ins, PTO management, shift scheduling, and payroll reports. Over 23,000 customers use it to manage their teams.